Mothership · 3 hours ago

Administrative Coordinator

Miami-FTL Area

Part-time

Hybrid

Mid Level

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Hiring Manager

Bill Ledezma

Insider Connection @Mothership

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

CEO Scheduling: Manage and coordinate the CEO’s calendar, ensuring all meetings, appointments, and events are scheduled accurately and efficiently.

HR Support: Assist the HR team with scheduling candidate interviews, coordinating with talent, and ad-hoc tasks as required.

Experience managing online community sites within the staffing industry is preferred

Calendar Management: Maintain and update the Mothership HQ calendar, ensuring all team events and important dates are clearly communicated and organized.

Communication: Act as a liaison between the CEO, HR team, and other departments, ensuring clear and effective communication.

Tools and Software: Utilize tools such as Calendly, Zoom, Outlook, and other scheduling software to streamline operations and maintain organization.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive Assistant ExperienceAdministrative Assistant ExperienceHR Assistant ExperienceCalendly FamiliarityZoom FamiliarityOutlook FamiliarityScheduling Tools ProficiencyEnglish ProficiencyCoordination SkillsEST Time Management Communication Organizational SkillsAttention to Detail MultitaskTime ManagementIndependenceExperience managing online communitiesStaffing industry knowledge

Required

Previous experience as an Executive Assistant, Administrative Assistant, or HR Assistant is highly preferred.

Familiarity with Calendly, Zoom, Outlook, and other scheduling tools is essential.

Excellent written and verbal communication skills. Must be proficient in the English language.

Strong organizational skills with the ability to multitask and prioritize effectively.

Meticulous attention to detail to ensure accuracy in scheduling and administrative tasks. Must be comfortable coordinating meetings within a variety of timezones.

Ability to work independently and manage time efficiently, particularly within EST hours.