39 applicants
Worcester State University · 1 week ago
Administrative Assistant I
Worcester, MA
Full-time
Onsite
Entry Level
$51K/yr - $51K/yr
3+ years exp
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Insider Connection @Worcester State University
Responsibilities
(E) Monitors assigned unit activities to ensure effective operations in compliance with established standards.
(E) Confers with staff in order to exchange information, to coordinate efforts and to obtain information concerning program and activities.
(E) Maintains liaison with various local, state and federal agencies and others to exchange information, to resolve problems and to coordinate activities.
(E) Reviews and analyzes data concerning assigned unit activities in order to improve work methods, determine progress, revise established procedures and/or to provide information to superiors.
(E) Prepares reports concerning assigned unit activities in order to furnish required information and to make recommendations concerning procedures, programs and activities.
(E) Responds to inquiries in order to provide information concerning assigned unit activities.
(E) Performs related duties such as compiling data for use in reporting assigned unit activities.
(E) Compose letters and review documents for completeness, content and compliance with regulatory and legal standards.
(E) Process registrations for Center for Effective Instruction (CEI), Dual Enrollment/Early College (DE/EC), and Division of Graduate and Continuing Education (DGCE) on a rolling basis
(E) Arrange for course shells to be added to schedule on a rolling basis
(E) Collect, record, and deposit payments for CEI and DE/EC offerings
(E) Track and monitor financial aid and/or grants and scholarships to cover class costs
(E) Invoice grants to cover class costs
(E) Process application materials for Apprenticeship and other CEI programs
(E) Create instructor contracts in Interview Exchange and Google Docs
(E) Monitor instructor contracts to ensure payments are made
(E) Help manage mail, emails, and phone calls and messages for CEI, DE/EC, and DGCE
(E) Support CEI and DE/EC directors and CEI and DE/EC program coordinators with administrative tasks
(E) Respond to students' and 3rd-party partners' inquiries
(E) Track and record payments collected, as well as expenses, for reporting purposes
(E) Provide outstanding customer service to students, instructors, and colleagues
(E) Provides on-the-job training and orientation for employees.
(E) Reviews, analyzes and prepares reports concerning assigned unit activities.
(E) Oversees and coordinates the activities of subordinates in connection with the preparation and maintenance of reports, records and documents.
Performs other duties as assigned within the Administrative Assistant classification.
Qualification
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Required
Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.
Knowledge of the principles and practices of office management.
Knowledge of the methods of general report writing.
Knowledge of the methods used in the preparation of charts, graphs and tables.
Knowledge of the types and uses of general office equipment.
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
Ability to follow written and oral instructions.
Ability to gather information through questioning individuals and by examining records and documents.
Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
Ability to assemble items of information in accordance with established procedures.
Ability to determine proper format and procedure for assembling items of information.
Ability to prepare general reports.
Ability to maintain accurate records.
Ability to prepare and use charts, graphs, and tables.
Ability to communicate effectively in oral expression.
Ability to give written and oral instructions in a precise, understandable manner.
Ability to deal tactfully with others.
Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
Ability to exercise sound judgment.
Ability to exercise discretion in handling confidential information.
Knowledge of the principles, practices and techniques of supervision.
Preferred
Knowledge and experience working with Colleague.
Benefits
A choice of 8 different pre-taxed, health insurance plan options
Pension and supplemental plan retirement options
Life insurance up to 8x the annual salary
Long-term disability coverage
Dental insurance
10 vacation days accrued per year
15 sick days accrued per year
5 personal days per year
Paid holidays
Tuition remission for self, spouse, and dependent children
Company
Worcester State University
Worcester State University is a public institution of higher learning
501-1,000 employees
H1B Sponsorship
Worcester State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2022 (3)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$1.07M2023-08-02Grant· $0.07M
2023-01-04Grant· $1M
Leadership Team
Edgar Moros, Ph.D.
Executive Director of Affirmative Action & Equal Opportunity / Chief Diversity & Equity Officer
Sathi Mitra
AVP/Chief Human Resource Officer
Recent News
Worcester Business Journal
2023-01-09
Company data provided by crunchbase
