Be an early applicantLess than 25 applicantsPosted by Agency
Artech L.L.C. · 6 days ago
Administrative Assistant
Chesterbrook, PA
Contract
Onsite
Mid Level
3+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesConsultingRecruiting
Insider Connection @Artech L.L.C.
Responsibilities
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Excellent Communications skills required – both written and verbal.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and International Travel
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
An Administrative Assistant will make use of several application systems including: ivalua – Supplies and IT Procurement, My IT / SailPoint – Request management tool for IT application security activities, Concur – Travel scheduling and expense reporting, Tom Net and Clock Net – Staff attendance and work hours tracking, UPS – Express mail labeling and postage, Client Outlook, Client Office Suite with a strong focus on Excel and report management, Tableau.
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services
3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables
Competent in Word and PowerPoint. Extremely competent in Client Outlook and Excel
Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks
Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player
Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees
Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism
Company
Artech L.L.C.
Overview Artech is the largest Women & Minority owned IT staffing firm in the US, with US$ 800 million annual revenue run rate in 2021 and a footprint across the globe.
5,001-10,000 employees
H1B Sponsorship
Artech L.L.C. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (52)
2022 (63)
2021 (68)
2020 (74)
Funding
Current Stage
Late StageLeadership Team
Ranjini Poddar
Co-Founder & CEO
Company data provided by crunchbase
