164 applicants

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Company

Original Job Post

Assurant · 3 days ago

Project Coordinator

United States

Full-time

Remote

Entry, Mid Level

$25.87/hr - $43.20/hr

2+ years exp

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Responsibilities

Manage I&G task intake through ticket triage, coordination with team, assign to users or provide updates for the team.

Acts as the liaison between Intake & Governance and QSD.

Coordinates the review and evaluation of potential new projects.

Reviews and responds to project stakeholders.

Conducts initial research and request assessment (risk).

Determine project classification and prioritization.

Maintain overall list of department initiatives, with assignments, milestones, and deadlines.

Compile and format monthly Quality Executive Summary updates from multiple leaders; distribute final content.

Assist with creation and maintain monthly client presentation decks.

Code and reconcile multiple monthly resource trackers.

Monitor overall budget number, tracking spending and savings by area.

Create/update both internal and external presentations, coordination with marketing.

Manage and update the audit change log register, audit inventory and updates within AQUA, and readiness checklists for decommission, implementation, conversion tracking, and solutioning.

Coordinate team meetings and presentations.

Planning team events/activities (individual teams and cross team engagement).

Draft and distribute special announcements and communications.

Manage newsletter creation team, edit and distribution.

Compile and maintain department data, distribution details, and contact lists.

Maintain members/permissions and make updates to the news sections and perform necessary maintenance for multiple SharePoint sites.

Supports strategic initiatives led by the QSD Management Team.

Documents “As-Is” and “To-Be” business processes.

Gather and document business requirements.

Create and distribute analysis for workflow assignments.

Refine project cost/benefit estimates based on business requirements and analysis.

Coordinate, review, and documents project outputs.

Ensures business approval of project status and results.

Creates and executes project work plans / task lists and revises as appropriate to meet changing needs and requirements.

Participates in the creation of implementation tasks, schedules, coordination, and facilitates completion of project deliverables.

Drive project deliverables and achieve deadlines.

Attends and drives project team meetings along with providing post-meeting status reports.

Identifies project risk(s) and prepares response plan for assigned risks.

Escalates critical issues for appropriate/timely resolution as needed.

Ensures assigned project documents are complete, current, and stored appropriately.

Makes recommendations, supports internal process improvement initiatives.

Qualification

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Project ManagementInsurance OperationsWorkflow DocumentationProject CoordinationProblem-SolvingCommunicationTeamworkMS WordMS ExcelMS PowerPointVisioStrategic PlanningProcess ImprovementInterpersonal CommunicationAdaptabilityTime Management

Required

2 years utilizing project experience

2 years operational insurance experience

2 years interpreting and documenting workflow processes

2 years working across enterprise/business initiatives

Project coordination experience, training and/or certification

Preferred

Bachelor’s degree, equivalent work experience, or project management/process experience certification

Proven ability to drive quantifiable business results

Strong interpersonal and communication skills, demonstrated through past experience and results

Ability to build rapport with all levels of staff

Proactively recognize process improvement opportunities

Ability to work independently as well as in a team setting

Experience with the following applications: MS Word (Advanced Level), MS Excel (Advanced Level), MS PowerPoint (Intermediate Level), Visio (Basic Level)

Proven strategic thinking/planning abilities

Ability to effectively manage multiple priorities and tasks

Demonstrated ability to critically evaluate information gathered from multiple sources, reconcile conflicts, and translate high-level information into details

Ability to convey relevant analysis to support the business

Ability to facilitate meetings and conduct debrief sessions

Flexibility and ability to perform in a fast-paced environment

Ability to apply common sense understanding to carry out detailed written or oral instructions

Strong analytical and prioritization skills

Strong organizational and time management skills with the ability to prioritize and manage multiple tasks with accuracy and strong attention to detail

Strong technical aptitude

Strong written and oral communication skills

Strong analytical and prioritization skills

Strong organizational and time management skills with the ability to prioritize and manage multiple tasks with accuracy and strong attention to detail

Strong technical aptitude

Strong written and oral communication skills