University of California, San Francisco · 3 days ago

Division Analyst

San Francisco, CA

Full-time

Onsite

Mid Level

3+ years exp

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Responsibilities

Manage, plan, and administer the operations of the Rheumatology division at ZSFG

Serve as the main HR liaison for the division, coordinating with Human Resources on hiring and searches

Coordinate administrative operations and facilities for the division, including financial transactions and procurement processes

Build and maintain relationships with San Francisco Department of Public Health and UCSF facilities

Organize special projects, manage events, and support the division with various tasks

Qualification

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University rulesPurchasing processesPersonnel managementUC travel policiesMeeting & entertainment policiesMicrosoft Office SuiteAdobe AcrobatInternet search toolsEvent planningWebsite designAccountingPayrollContractsGrants regulationsBearBuyPeopleConnectMyExpenseFinancial analysisReporting techniquesHuman resources policiesStaff appointment typesClassificationAdministrative operational activitiesOrganizational effectivenessAttendance recordProblem-solvingCritical thinkingPersuasivenessActive listeningVerbal communication

Required

BA/BS with a major in a related field and/or three or more years of experience in administrative analysis or operations management; administration or business; or an equivalent combination of education and experience

Thorough knowledge of University rules and regulations, processes, protocols and procedures for purchasing and personnel management including faculty and staff appointment types and classification. As wells as extensive knowledge of UC travel and meeting & entertainment policies and procedures

Experienced with Microsoft Office Suite (including Word, Excel, Outlook, and Powerpoint), Adobe Acrobat, and internet search tools. Comfortable with computers and other technology in general

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills

Knowledge of a variety of administrative operational activities such as event planning, basic, website design, accounting and payroll, and contracts and grants regulations and guidelines

Solid knowledge of common University-specific computer application programs, including BearBuy, PeopleConnect, MyExpense

Ability to use discretion and maintain confidentiality

Strong skills in short-term planning, analysis, problem-solving, and customer service

Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

Ability to operate effectively in a changing organizational and technological environment

Demonstrated record of excellent attendance and punctuality