Be an early applicantLess than 25 applicantsPosted by Agency
ICONMA · 5 days ago
Administrative Assistant
Chesterbrook, PA
Contract
Onsite
Entry, Mid Level
3+ years exp
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Responsibilities
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing procedures and controls.
New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while ensuring timely and accurate completion of deliverables.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Excellent Communications Skills Required - Both Written And Verbal. Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and International Travel.
Process heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events.
Managing logistics for visitors.
Management of incoming and outgoing phone calls.
Maintain current e-mail distribution lists in Outlook.
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks as requested by management demonstrating a strategic, flexible, and forward-thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
An Administrative Assistant will make use of several application systems including ivalua, My IT / SailPoint, Concur, Tom Net, Clock Net, UPS, Microsoft Outlook, Microsoft Office Suite, and Tableau.
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations to ensure seamless support coverage is provided to all Global Markets & Banking Staff.
Qualification
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Required
Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services
3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables
Competent in Word and PowerPoint
Extremely competent in Microsoft Outlook and Excel
Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks
A good candidate will be an active listener and clear communicator, both verbally and in writing
Must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary - utilizing tact and confidentiality
Be an excellent team player
Must have the ability to multitask and prioritize work based on potential impact
An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees
Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism
Company
ICONMA
We provide Professional Staffing Services & Project-Based Solutions for a broad range of Fortune 500 organizations.
1,001-5,000 employees
H1B Sponsorship
ICONMA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (24)
2022 (26)
2021 (42)
2020 (58)
Funding
Current Stage
Late StageLeadership Team
Claudine George
Founder and CEO of ICONMA, LLC
Company data provided by crunchbase
