34 applicants
Room to Read · 5 days ago
Executive Assistant
San Francisco, CA
Full-time
Hybrid
Mid, Senior Level
$77K/yr - $91K/yr
5+ years exp
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Responsibilities
Stay in-tune with senior team members’ needs and priorities, including scheduling and travel, exercising initiative and independent judgement.
Act as gatekeeper, time advocate, and liaison, creating efficiency and balance for CEO's schedule.
Efficiently manage and schedule meetings, calls, and appointments, while also being proactive in ensuring there is ample time for strategic planning and important tasks related to the day to day.
Prioritize conflicting needs and tracking to-dos, handle matters expeditiously, and follow through on projects to successful completion, often with deadline pressures.
Book flights, hotels, and ground transportation for business trips, while handling complex itineraries across different time zones. Support with other associated travel logistics as needed.
Submit and reconcile expense reports in a timely manner.
Handle routine correspondence and communications on behalf of the executive office.
Format, review and proofread documents and presentations.
Develop and manage agendas for weekly CEO team meetings, recording minutes and handling follow-up actions as needed.
Coordinate internal and external meetings, including but not limited to, board meetings, team meetings, off-sites, one-on-ones, speaking engagements, and liaising with CEO’s personal assistant to incorporate personal engagements to calendar.
Anticipate meeting needs including coordinating and preparing materials, reviewing and securing options for space, ensuring technology resources, food and beverage service, providing guest access to the building, and hosting arrivals, in collaboration with local staff and resources.
Build and maintain relationships with key stakeholders, including donors, alumni and board members, as well as other executive assistants.
Act as a liaison among departments, ensuring effective communication and collaboration. Act as a leader amongst other executive assistants ensuring strong coordination across the Executive Leadership Team.
Be a culture-contributor and team player: exhibit Room to Read’s core-values, highlight and celebrate important team cultural/career moments and be seen as an approachable member of the CEO team.
Work closely with CEO, helping drive cross-functional projects and associated timelines.
Work with the CEO Team and Executive Leadership Team to facilitate the deliverables on key executive staff projects.
Qualification
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Required
5+ years of experience as an Executive Assistant supporting C-suite or senior executives
Adaptable and able to work with limited information and ambiguity
Strong self-starter who can take a task and run with it with limited supervision from the executive
A proactive approach to problem-solving, helping to anticipate problems and/or needs
Able to maintain absolute confidentiality
Creative problem solver able to think in unexpected ways
The ability to build strong relationships and a personal network throughout the company and with external stakeholders (both in-person and remotely)
Excellent calendar management skills, including the coordination of sophisticated meetings
Highly skilled and organized in ability to design, track and execute administrative activities and processes
Polished and professional work style that exhibits clear, effective and empathetic communication style
Excellent proofreading skills with strong knowledge of grammar and spelling
Expert with all MS office suite applications
Preferred
Experience in Board and C-suite technical applications to improve productivity and brand (e.g. Zeck, Enhanced Teams, ChatGPT, Co-Pilot for Office)
Experience in content creation, presentations, and design for corporate communications and social media
Benefits
100% employer-paid premiums for medical, dental, and vision coverage
22 days of PTO + 11 paid holidays
Immediate enrollment in a 401(k) plan with up to a 6% match
Certified Great Place to Work
Company
Room to Read
Focus on two areas where we believe we can have the greatest impact: literacy and gender equality in education.
1,001-5,000 employees
Funding
Current Stage
Late StageTotal Funding
$0.88MKey Investors
Patrick J. McGovern Foundation
2023-12-20Grant· $0.75M
2022-01-04Grant· $0.12M
Leadership Team
D
Dinesh Shrestha
Co-founder & Global Field Director
John Wood
Founder
Company data provided by crunchbase
