124 applicants
This job has closed.
Swooped · 3 days ago
Administrative Assistant
United States
Full-time
Remote
Mid Level
Wonder how qualified you are to the job?
Maximize your interview chancesSoftware Development
Insider Connection @Swooped
Responsibilities
Manage and advocate on behalf of the executives through strategic time management, streamlined communications, and action accountability to ensure the highest functioning team dynamics within the department for securing company success.
Extensive calendar management that requires prioritization of multiple calendars and effective communication across various internal and external stakeholders.
Organize travel (international and domestic) through a specific platform.
Create and reconcile expense reports via a specific tool.
Assist Legal Program Manager with team events & offsites.
Manage team’s birthdays and anniversaries. Research and purchase gifts for team members.
Build agendas, create presentations, take meeting minutes, and follow up on action items.
Onboard new legal vendors, assist the Legal Program Manager with purchase orders via a specific platform; and monitor invoices and payments.
Serve as a culture carrier for the team, proactively finding ways to keep team members engaged.
Handle sensitive information in a confidential manner.
Assist with ad-hoc projects as needed.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Proven experience in an Administrative Assistant role supporting VPs and above
Experience supporting multiple executives
Experience with specific applications and tools
Excellent written and oral communication skills
Be proactive, accountable, with proven dedication to push things forward
Ability to anticipate executives’ needs, and troubleshoot issues in a calm and effective manner
Excellent attention to detail and timely follow-up
Demonstrated ability to prioritize workload under competing deadlines and pivot to changing priorities in a fast-paced environment
Able to work full-time hours during specific time zones, as defined by the executive’s working schedule
Preferred
Experience supporting a legal department is preferred, but not required
Company
Swooped
Top remote jobs at today's hottest companies with resume and cover letter optimization to help you land your dream job five times faster.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase
