117 applicantsPosted by Agency
The Phoenix Group · 1 day ago
Executive Assistant
San Francisco, CA
Full-time
Hybrid
Senior Level
5+ years exp
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Hiring Manager
Valerie Mielnicki
Insider Connection @The Phoenix Group
Responsibilities
Ensure exemplary client service and promote a client-centric approach within the department and teams, addressing peer requests aligned with client or firm needs.
Maintain confidentiality and handle communications to and from the CFO with diplomacy, managing inquiries effectively.
Assist in managing vendor inquiries and attend to the administrative needs of the CFO, including document preparation and office organization.
Initiate and collaborate on administrative projects to support the CFO and improve processes.
Coordinate meeting requests for the CFO, facilitating scheduling and ensuring seamless service for high-level meetings.
Organize and prepare for staff and organizational meetings, including agenda preparation and logistics coordination.
Arrange travel for the CFO and assist in various aspects of project planning and implementation.
Qualification
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Required
Bachelor’s degree strongly preferred.
Strong communication skills, capable of diplomatically interacting with senior management and all levels of firm personnel, representing the CFO professionally.
Proven ability to maintain confidentiality and handle inquiries into sensitive matters with diplomacy.
Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook.
Strong research skills, including electronic searches and database use.
Excellent organizational skills, able to manage multiple detailed projects simultaneously.
Ability to analyze needs and prioritize tasks based on business objectives, exercising independent judgment.
Exceptional attention to detail and commitment to follow-through.
Capacity to remain composed under pressure and manage conflicting demands.
Willingness to maintain a flexible work schedule and work overtime as necessary.
Preferred
Five or more years of executive assistant experience preferred, ideally supporting senior executives or professional services partners.
Experience in a law firm or professional services environment strongly preferred.
Company
The Phoenix Group
The Phoenix Group is a staffing and solutions firm for information technology and engineering field.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alex Marvin
Founder, President & CEO
Company data provided by crunchbase
