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Company

Original Job Post

The University of Texas at Arlington · 6 days ago

Administrative Assistant II

Arlington, TX

Full-time

Onsite

Mid Level

3+ years exp

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Responsibilities

Fund Management- approve designated departmental purchases, confirm fund availability, review account balances, fund transfers, and journal vouchers, resolve discrepancies, ProCard management, process travel, grant, and cost center close outs.

Reconciliation – perform monthly review and verification to ensure expenses are posted to the correct cost centers for faculty and staff salaries and general department expenses.

Travel – input travel authorizations and process travel reimbursements for faculty and students.

Purchasing – create requisitions and purchase orders for supplies and equipment and process all purchase order vouchers.

Make purchases for departments using the UTA purchase card (ProCard).

Resolves any discrepancies and communicates with employees, HR, and Payroll.

Personnel – supply complete position management support including faculty/staff contract/offer letters generation and distribution for signature; create all necessary UTShare eForms; initiate UTShare security access requests on the Department’s behalf; Process Additional Pay Requests and New Position Creation Requests.

Manage scholarship award cycle in MAV Scholarshop as directed by Department. Process departmental scholarship awards as decided by the Department Scholarship Committee. Respond to cost centers requests for any new scholarship or endowments.

Submit job postings (for recruitment), process appointments, change of status, terminations, and organizes performance evaluations.

Assign course instructors for upcoming schedule of classes as needed.

Arranges events for designated departments.

Qualification

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Administrative ExperienceOrganizational UnderstandingProblem-SolvingTime ManagementConfidentialityAcademic department experienceAcademic policies knowledgePeopleSoft knowledge

Required

Associate’s Degree with three (3) years of administrative experience or equivalent work experience

Must stay abreast of all UTA policies and procedures

Requires a broad understanding of organization operations, organizational procedures, and personnel

Handles confidential and sensitive materials

Manages, prioritizes, and performs with minimum supervision

Preferred

Three (3) to five (5) years of experience in a large academic department

Knowledge of the University’s academic policies and procedures

Knowledge of PeopleSoft

Company

The University of Texas at Arlington

Glassdoor

4.2

UTA is a growing research powerhouse committed to life-enhancing discovery, innovative instruction, and caring community engagement.

Founded in 2014

Arlington, Texas, USA

1,001-5,000 employees

http://www.uta.edu/

H1B Sponsorship

The University of Texas at Arlington has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (3)

2022 (53)

2021 (12)

2020 (58)