Be an early applicantLess than 25 applicants
City of Chicago · 6 days ago
Administrative Assistant III
Chicago, IL
Full-time
Onsite
Mid Level
3+ years exp
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Insider Connection @City of Chicago
Responsibilities
Researches, compiles and analyzes data to prepare programmatic and administrative reports; relays and interprets management directives to staff
Participates in the conduct of studies and special projects and prepares reports on findings
Studies office operational processes and recommends procedural changes to improve efficiencies
Creates and maintains databases and spreadsheets using various software packages
Edits and proofreads documents and reports; drafts correspondence for supervisor’s signature
Orders and maintains materials and supplies and resolves problems with vendors
Responds to inquiries or complaints from the general public and explains departmental policies
Researches costs and analyzes expenditures to assist in the preparation of the annual budget; maintains basic accounting and petty cash records for office related expenditures
Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions; coordinates office support services; establishes and implements work standards and clerical and administrative procedures and ensures standards are met
Provides instruction and training to staff on work operations and evaluates their performance; prepares employee work schedules
Assists staff in resolving complex or sensitive operational work problems; prepares various work reports regarding office expenditures, work operations, and staff activities; interprets personnel policies and procedures to staff
Identifies and coordinates the archival, disposition, and retrieval of department records; utilizes electronic records cataloging procedures
Qualification
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Required
Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.
Applicants must successfully PASS a written test and/or skills assessment test IN ORDER TO BE interviewed.
Preferred
Possession of an Associate’s degree or higher
Previous experience working in a hospital setting
Proficiency in the Microsoft Office programs PowerPoint, Word, SharePoint, and Excel
Experience with record keeping and file management
Company
City of Chicago
Chicago is recognized across the United States as a very passionat
10,001+ employees
H1B Sponsorship
City of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Jill Jaworski
Chief Financial Officer
Rhett Bomher
Chief of Staff to the Chief Financial Officer, Mayor's Office
Company data provided by crunchbase
