53 applicants
IES Communications · 6 days ago
Administrative Assistant
Chandler, AZ
Full-time
Onsite
Entry Level
2+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesInformation and Communications Technology (ICT)Information Services
Insider Connection @IES Communications
Responsibilities
Perform assigned word processing, general filing, timekeeping, records management, correspondence, and assigned project-related financial documents processing.
Self-manage assigned workload distribution.
Act as the department administrator for interface with customer representative(s)
Create, develop, implement, and revise project process improvement(s).
Able to preserve confidential information, self-sufficient problem-solver work with little or no supervision and handle multiple projects simultaneously.
Manage calendars, schedule meetings, and arrange travel itineraries, management of daily office activities.
Screen telephone calls, resolve routine, and complex inquiries. Reference verification, tracking vacation & time off requests, maintain attendance database for Program employees.
Prepare & maintain daily reports for the purchasing manager. Verify purchase orders for accuracy. Open, and sort incoming mail
Able to create, correct, and revise complex Excel spreadsheets, tables, charts, and graphs.
Schedule and help manage weekly and monthly meetings.
Support document control, spot check, and maintain accuracy, and delivery to our customers.
Maintain program-level dashboards, input, data acquisition, and collection
Other responsibilities as assigned.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s).
Must promote the Company culture and mission to all employees, vendors, clients and business partners.
Must be able to act as the Company liaison for interface with customer representative(s).
Must possess proven problem solving and critical thinking skills and the ability to effectively read, write and give oral presentation(s).
Must be able to travel within the branch territory and/or regional territory as needed.
Must possess the ability to learn Company and customer project management systems.
Must possess at least a High School diploma or GED equivalency; Associates Degree in a clerical field preferred.
Must have advanced knowledge of Excel – including pivot tables and reporting.
Must be proficient with the rest of the Microsoft Office Suite (Word, PowerPoint, Access, MS Project) and Email.
Must possess a minimum of two (2) to four (4) years’ experience in an office environment.
Must be able to utilize multi-line phone system and other common office equipment.
Must meet Company minimum driving standards.
Must have proven ability to manage multiple tasks/projects simultaneously.
Company
IES Communications
IES Communications is a provider of communications technology, systems, and services.
1,001-5,000 employees
Funding
Current Stage
Late StageLeadership Team
Nicholas Palazzolo
Project Manager, FDC Operations
Company data provided by crunchbase
