Be an early applicantLess than 25 applicants

Company

Original Job Post

Community Health System · 4 days ago

Administrative Assistant II

Stockton, CA

Full-time

Onsite

Mid Level

$21/hr - $21/hr

3+ years exp

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Responsibilities

Processes incoming mail by sorting/distributing mail to appropriate employees/sites.

Processes all outgoing mail.

Orders office and miscellaneous supplies for the assigned department/s and/or for assigned facilities.

Responsible for processing various administrative duties including filing, scanning, faxing, and copying.

Greets and assists employees, public members, and/or guests.

Answers phone calls, routes phone calls, and takes messages appropriately.

Distributes incoming faxes and forwards faxes to appropriate employees.

Handles mail and office supply deliveries from various delivery companies.

Follows visitor’s policy by ensuring that visitors sign-in and out appropriately.

Reserves meeting rooms, organizes seating for meetings, orders and assembles food for various meetings/events.

Maintains office and/or cleaning supply inventory for assigned department/s and/or sites.

Assists and handles Inner-Office mail, ensures that mail matters are handled according to department needs and forwards mail to the correct employees or site.

Prepares mail labels, FedEx, and Certified-Mail.

Laminates signs as needed.

Stores office supplies and breaks down boxes.

Operates various Office Machines.

Assists employees with any problems that may arise.

Maintains various electronic and/or hard copy records.

Prepares and modifies documents including correspondence, reports, drafts, memos, and emails.

Schedules and coordinates meetings and appointments and processes miscellaneous arrangements.

Performs other duties as assigned.

Qualification

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Microsoft Office10-key calculatorTyping 45 wpm Driver's licenseProof of insurancePersonal transportation

Required

High school diploma or GED with 3 years of experience, AA degree with 1 year of experience, or Bachelor’s degree. Experience should reflect a record of increasingly higher administrative assistant responsibilities supporting department management.

Intermediate experience utilizing Microsoft Office (Word, Excel, and Outlook)

Ability to use a 10-key calculator

Ability to type 45 wpm; applicant to provide certificate

Valid California Driver's license, proof of insurance, and personal transportation