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Pivot Strategies ยท 6 days ago
Executive Assistant
Minneapolis, MN
Full-time
Hybrid
Entry Level
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Responsibilities
Manage general office and administrative tasks, including office supplies, mail distribution, conference room reservations, and technology support.
Coordinate team meetings, networking events, and leadership retreats, including logistics, budget management, and travel arrangements.
Assist in managing CEO and Leadership Team calendars, emails, and communication with internal and external parties.
Support Talent and Marketing teams in coordinating gifts, company swag items, and employee celebrations.
Maintain vendor relationships, assist in onboarding new employees, and handle miscellaneous tasks to support business initiatives.
Update key documents, assist in drafting internal communications, and support consultants in client deliverables.
Organize files, assist in upcoming system migration, and perform other duties as assigned by the CEO and leadership team.
Qualification
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Required
High level of integrity, confidentiality and discretion
Proficient in Office 365 tools (PPT, Word, Excel), Gmail email suite
Strong and concise communicator
Courteous/professional/warm
Detail-oriented
Fast paced multitasker
Curious learner and excited by new challenges
Manage general office and administrative tasks
Lead the planning, coordinating and execution for all-team meetings, networking events and leadership retreats
Managing CEO and Leadership Team calendars and travel arrangements
Reading, flagging and prioritizing CEO emails
Communication with internal and external parties as directed by CEO and leadership team
Partner with Talent and Marketing teams to coordinate team and client gifts and company swag items
Build and maintain relationships with vendors
Support Talent Acquisition team with coordination of interview scheduling with our leadership team
Support onboarding of new Pivot employees
Take on miscellaneous tasks and projects as needed to support business initiatives
Update key documents and ensure top-notch digital file keeping
Assist in drafting internal communications for CEO and leadership team
Assist as needed in upcoming migration from Google to MS 365
Occasionally support consultants in client deliverables
Managing and organizing files
Incredible problem solver
Significantly reduce CEO and executive administrative time on email, scheduling, and detailed tasks
Demonstrate a high level of professionalism
Assist team in all aspects of administrative support
Inspire the team
Be a key contributor to Pivot's executive team
You're a team player and a go-getter
Happy to roll up your sleeves
Bring the sunshine while also encouraging others
Written and verbal communication and project and time management skills are top notch
Preferred
Experience in internal communications, change management, and training
Experience in event planning and coordination
Experience in vendor management
Experience in drafting internal communications
Experience in supporting onboarding of new employees
Experience in managing executive calendars and travel arrangements
Experience in managing and organizing files
Experience in client deliverables support
Experience in drafting internal communications
Experience in Google and MS 365 platforms
Experience in proofreading, copywriting, website updates
Experience in testing new tools, technology, systems and/or device management
Experience in researching and touring new office locations
Experience in high end, curated and thoughtful gift coordination
Experience in employee birthday and work anniversary gifts and communications
Experience in managing conference room reservations
Experience in arranging travel and managing catering/F&B needs
Experience in setting up/tear down for events
Experience in managing budgets
Experience in assisting in scheduling onboarding meetings for new employees
Experience in creating welcome boxes and setting up new devices
Experience in assisting in upcoming migration from Google to MS 365
Experience in supporting consultants in client deliverables
Benefits
Medical and dental benefits
401K with company contributions
Profit-sharing benefits
Paid medical leave
Life insurance
Long + short term disability options
Professional development reimbursement
Company
Pivot Strategies
Pivot Strategies is a consulting firm that focuses on internal communications and organizational change.
Founded in 2015
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Stacia Nelson
Founder & CEO
Emily Janisch
Head of New Client & Partner Relations
Recent News
Business Journals
2022-08-12
Company data provided by crunchbase
