Be an early applicantLess than 25 applicantsPosted by Agency
Kaygen, Inc. ยท 6 days ago
Executive Assistant
Plano, TX
Contract
Onsite
Senior Level
5+ years exp
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Responsibilities
Support C-level/Executive teams with travel arrangements, expense reports, and additional reports/proposals/presentations.
Ensure smooth office operations and manage daily administrative tasks.
Coordinate complex meetings and conference calls, including preparation of related materials.
Manage the Executives' calendar and travel schedule.
Track onboarding for new team members and business partners.
Coordinate client engagement meetings, vendor meetings, and offsite events.
Maintain TEAMs/SharePoint sites and arrange conferences, meetings, and events.
Utilize automated calendar management tools and Microsoft Office tools proficiently.
Prepare and review documents to support teams and improve quality.
Assist and coordinate monthly virtual touchpoints as needed.
Develop relationships with key internal and external client contacts.
Drive process changes to ensure continuous improvement.
Qualification
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Required
5+ years recent executive administrative support experience for a large company or global brand with international operations
Ability to work flexible hours to accommodate Executives in different time zones
Administrative experience including customer service / correspondence and handling of incoming calls
Experience with executive travel arrangements (domestic and international) and calendar management
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Possess the ability to learn the work patterns and anticipate the needs of executive teams in a fast-paced company
Strong attention to detail with excellent time management skills and experienced with multitasking on multiple projects and tasks
Organized, accountable, and personable with very clear and efficient communication style
Drive process changes to ensure continuous improvement
Pro-active, self-motivated, with the ability to work independently to complete tasks
Preferred
Associate degree or equivalent work experience
Benefits
Healthcare Insurance
Vision and Dental Insurance
401(k) Retirement Plan
Free Life Insurance
Vacation Time Off
Sick Time Off
Family Medical Leave (FMLA)
Company
Kaygen, Inc.
Kaygen, an award-winning technology consulting and talent firm, assists organizations to achieve digital transformation.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Anshul Chaturvedi
Founder & CEO
Rashmi Chaturvedi
Co-Founder & President
Company data provided by crunchbase
