75 applicants

Company

Original Job Post

One Hope United · 4 days ago

Administrative Assistant

Tampa, FL

Full-time

Onsite

Entry Level

$17/hr - $17/hr

1+ years exp

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Responsibilities

Verifies compiles and records a variety of data/information related to the assigned program, department, or work unit

Exercises independent judgment relieves the manager of routine actions not requiring their immediate attention

Prepares a variety of material such as inter-office communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports of a routine or special nature

Effectively uses word-processing, database, and spreadsheet software application programs in the course of assigned duties

Acts as office receptionist by answering telephones, making reservations and appointments, receiving and responding to all levels of staff and the general public, and providing information and assistance whenever possible

Maintains, compiles, prepares, and submits attendance records and reports for payroll processing purposes

Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings

Attends and participates in meetings; may take, transcribe, and distribute as directed

Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled

Orders materials, supplies, and equipment upon approval; maintains records of purchase orders, invoices, and expenses to date; maintains records of inventories and logs the same day as they arrive

Prepares reports from data compiled and records kept as it relates to the assigned work unit or program

May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality

Receives, opens, and distributes incoming and outgoing mail; initiates and/or transmits inter-office memos and notices

Establishes and maintains a variety of records, logs, and filing systems pertaining to the area(s) of responsibility

Receives, reviews, and verifies documents and records for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures

Coordinates assigned office functions and details with other departments/units as necessary

Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information for specialized programs within an assigned unit

Assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff

Operates standard office equipment including a computer, copier, printer, and other related equipment

Prepares a variety of interoffice communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports of a routine or special nature

Qualification

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Clerical tasksMicrosoft wordMicrosoft excelProblem-solving communicationProfessionalFriendlyFlexible prioritize multi-task

Required

Education: High School diploma/GED

Experience: Minimum 1 year of experience in a similar position

Other: Valid driver’s licenses and acceptable driving records with OHU required levels of coverage for auto insurance

Skills in clerical tasks such as answering the phone, creating a welcoming environment, filing, processing check requests, typing letters, managing on-call schedules, and assisting with billings

Knowledge of Microsoft Word and Excel

Good communication skills

Professional, friendly, and flexible demeanor

Ability to work in a fast-paced setting

Ability to prioritize and multi-task