Be an early applicantLess than 25 applicantsPosted by Agency
Axelon Services Corporation ยท 4 days ago
Administrative Assistant
Chesterbrook, PA
Full-time
Onsite
Entry, Mid Level
3+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesConsultingProject Management
Insider Connection @Axelon Services Corporation
Responsibilities
Strong organizational skills, pro-active approach, forward-thinking, and solutions-oriented.
Experience in developing procedures and controls, including new policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while ensuring all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects, demonstrating diligent oversight on all deliverables.
Excellent communications skills required both written and verbal.
Strong administrative support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and international travel coordination.
Processing of heavy expense claims.
Coordinate Webex (video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings, and all other ad-hoc event requirements.
Managing logistics for visitors.
Management of incoming and outgoing phone calls.
Maintain current e-mail distribution lists in Outlook.
Modification and distribution of departmental reports.
Taking meeting minutes for high-level financial meetings.
Heavy invoice processing and external client onboarding coordination.
Completion of any projects or tasks, as requested by management, demonstrating a strategic, flexible, and forward-thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
Use of several application systems including: ivalua Supplies and IT Procurement, My IT / SailPoint Request management tool for IT application security activities, Concur Travel scheduling and expense reporting, Tom Net and Clock Net Staff attendance and work hours tracking, UPS Express mail labeling and postage, Microsoft Outlook, Microsoft Office Suite with a strong focus on Excel and report management, Tableau.
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes, but is not limited to, providing coverage to Executives who are not their normal priority while other assistants are off-desk.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Bachelors degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services.
3-5 years of proven experience as an Administrative Assistant, with a strong ability to support various levels in the organization, within a financial institution.
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
Solid project management skills required with a keen ability to develop project plans and manage timelines to meet platform deliverables.
Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.
Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client onboarding, detailed meeting minutes, and assist Head of Platform Services Team on several projects and tasks.
A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate proactively, anticipating the needs of their managers and escalating issues as necessary utilizing tact and confidentiality. Be an excellent team player.
Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail-oriented, flexible, and enjoys the administrative challenges of supporting executive-level employees.
Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism.
Company
Axelon Services Corporation
For more than 30 years, Axelon has been exceeding market expectations and delivering top talent to the Fortune 500.
501-1,000 employees
H1B Sponsorship
Axelon Services Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2022 (7)
2021 (12)
2020 (13)
Funding
Current Stage
Late StageLeadership Team
Tania Obeid
Chief Executive Officer
Cynthia Lah
Chief Operating Officer
Company data provided by crunchbase
