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Datasoft Technologies, Inc. ยท 4 days ago
Administrative Support Specialist
Monterey, CA
Contract
Onsite
Mid Level
3+ years exp
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Hiring Manager
Animesh Chauhan
Insider Connection @Datasoft Technologies, Inc.
Responsibilities
Provide daily general administrative tasks to include coordinating and maintaining the group's schedule of events, records management, meeting schedules, announcements, routing of documents, answering the telephone, and drafting emails and various correspondence.
Provide travel support for twenty personnel and supporting faculty by inputting client information for the processing expense vouchers, security and clearance requirements, ticketing, hotel, and other travel arrangements.
The contractor shall not engage in any approval role within the organisation, nor shall the contractor direct the Government in the matters of travel.
The contractor shall track the client's office supplies and mission-related purchases, conduct inventories, and input purchase requests into PRE and ERP. The contractor shall only fulfill the function of data entry and tracking for all supply and mission-related purchases. The contractor shall not generate any Government procurement requirements; allocate funding, or approval roles.
The contractor shall provide country clearance support for personnel by submitting foreign travel requests to the Security Office, entering country clearance requests in the Aircraft and Personnel Automated Clearance System (APACS), compiling Anti-terrorism Plans (ATP), and ensuring all training is up to date for foreign clearance approval.
The contractor shall keep track of the office schedules of all personnel including keeping a master calendar of the travel, leave, and meeting schedules for the team.
The contractor shall coordinate the usage of the office conference room including the schedule of approximately 20 meetings per month. The conference room shall be set up and ready for requested meetings, including any audio visual needs.
The contractor shall support setting up online group meetings, managing text/image for event flyers, reserving rooms (for mtgs requiring more space than our conference room), coordinating with the ITACS team to arrange A/V in rooms across NPS (as needed), or to do more simple setup including initiating the online meeting without external support, managing meeting registrations, and pre-meeting preparation.
Qualification
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Required
Minimum of three years' experience in an administrative support role in a government, military, or academic setting
Minimum three years' experience in the use of Microsoft Office Suite software and the Mac Operating System (OS)
Minimum of three years working with Microsoft Excel to compile financial data and prepare spreadsheet report
Minimum of three years' experience working with government travel and financial regulations and policies, specifically DTS, and at least one year working with ERP
Benefits
Paid Holidays/Paid Time Off (PTO)
Medical/Dental Insurance
Vision Insurance
Short Term/Long Term Disability
Life Insurance
401 (K)
Company
Datasoft Technologies, Inc.
Proven professionals to propel your business forward! Whether you have short-term or extended staffing needs, you can rely on our established record of connecting the right person to the right job.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
J
Jayadev Manyapu
President
Company data provided by crunchbase
