53 applicants

Company

Original Job Post

Eastdil Secured · 5 days ago

Executive Assistant

Dallas, TX

Full-time

Onsite

Entry Level

3+ years exp

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Commercial Real EstateReal Estate

Growth Opportunities

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Responsibilities

Provide administrative support to Managing Director(s) and deal team with complex needs, including travel arrangements, itineraries, and calendar management

Act as a 'barometer' for executives, staying informed of upcoming commitments and issues in the environment

Coordinate and prioritize meetings based on business needs

Communicate with the broader team to increase efficiency and implement scheduling best practices

Complete administrative tasks, manage time and travel, process expenses, and handle client gifts and entertainment

Lead the planning and execution of small local events, and fulfill personal requests as needed

Provide occasional back-up support to other Executive Assistants and collaborate with business operations teams

Support deal administration by managing internal databases, assisting with deal marketing, and coordinating with counsel

Proactively manage the end-to-end deal administration process, including coordinating closing dinners and event-related items

Qualification

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Calendar coordinationExpense managementMs office proficiencyMicrosoft teams proficiencyZoom proficiencyApple device proficiencyProblem-solvingEmotional maturityHighly resourcefulTeam playerForward-looking thinkerInterpersonal skillsConcur Expense ManagementTravel Booking

Required

Bachelor’s Degree, preferred

3+ years of experience in a corporate environment working with senior-level executives

Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships across the broader team and the firm

Expert level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Emotional maturity

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions

Experience coordinating complex calendars & managing expenses for multiple team members

Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.

Apple device required for remote connectivity