33 applicants

Company

Original Job Post

Harvard School of Dental Medicine · 3 days ago

Financial Analyst II

Boston, MA

Full-time

Onsite

Mid Level

3+ years exp

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Higher Education

Hiring Manager

Mayra Natareno

Insider Connection @Harvard School of Dental Medicine

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Responsibilities

Monitors, reviews, and approves department transactions in B2P, Concur, GL-PCR salary journals. Liaises with the HSDM grant team on sponsored activity and transactions.

Ensures compliance with Harvard University financial policies, procedures, and applicable legal rules and regulations when processing payments, reimbursement, advances, travel, and general accounting.

Serves as an important source of information on complex fiscal policies and procedures including federal funding rules, and advises faculty, students, and staff on existing options or alternatives, effectively recommending courses of action on fiscal matters.

Serving as the school's local university card administrator (PCard, Corporate Card, Department Card) reviews submissions, interpret applicability of expenses to financial policies. Research discrepancies and corrects as necessary.

Acts as a resource for departments on transactional inquiries and financial/budgetary questions that require problem-solving and analytic capability. Provides regular and ad hoc basis financial information to faculty, administrators, and team members.

Ensures that payments are made based on proper authorization, supported by sufficient documentation, and allocated to appropriate accounts/funds.

Assists in the maintenance of vendor accounts and ensures timely clearance of outstanding payables and receivables and resolution of expense discrepancies.

Produces financial reports, including annual, monthly, quarterly, and ad hoc.

Review credit vouchers and accompanying checks/deposit slips for Cash Receipts delivery. Liaise with Cash Receipts to resolve discrepancies.

Analyses monthly and year-end close data and prepares variance analysis to ensure accuracy of financial statements.

Assists in the performance of audit functions to ensure accuracy and compliance with internal and external regulations.

Assist in fixed assets management process, including analysis of the type of equipment to be purchased, the anticipated useful life of the asset, and classification of the asset in Oracle; and reconciliation of general ledger balance sheets and Oracle assets.

Assists in Quarterly Reporting Review process for FAR

Performs other related duties as assigned or requested.

Assists in maintain costing budget records in HUBS up-to-date, reconciling HUBS and PeopleSoft data every month

Assists with the annual budget process and multi-year forecasts

Provides analytical and reporting support for the budget process, year-end reporting, and overall financial management

Works closely with department managers and staff to effectively manage the School’s finances

Prepares complex financial reports and analyses, including ad hoc reporting using SmartView, OBI, and excel

Trains department users in budget and analytical reporting tools

Assists departments with financial reporting

Performs other related duties as assigned or requested.

Qualification

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Microsoft ExcelFinancial analysisReporting toolsFinancial administrationCompliance workflowBusiness processesBackground checkProblem-solvingCommunicationCustomer serviceOrganizational skillsPrioritizationFinancial Process UnderstandingChart of Accounts KnowledgeSupporting Tools Proficiency

Required

Bachelor’s degree or equivalent work experience required

Minimum of 3 years’ relevant work experience

Strong financial skills, attention to detail and the ability work independently

Ability to communicate effectively verbally and in writing with professionalism and a customer service mindset

Excellent technical skills including in-depth knowledge of Microsoft Excel and other financial analysis and reporting tools. Working knowledge of financial administration principles, compliance workflow, and business processes

Strong attention to detail and exceptional organizational skills, with a demonstrated ability to prioritize and perform multiple tasks

Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work. Promotes a customer service environment, including providing support to multiple constituents including faculty, staff, and students

Ability to successfully pass a comprehensive background check at hire

Preferred

Understanding of Harvard University financial process, chart of accounts, and supporting tools valuable

Benefits

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.