Be an early applicantLess than 25 applicantsPosted by Agency

Company

Original Job Post

Robert Half · 3 days ago

Administrative Assistant

Orangevale, CA

Contract

Onsite

Entry Level

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Insider Connection @Robert Half

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Serve as the main point of contact for assigned customer base

Oversee all aspects of logistics with suppliers

Collaborate with freight forwarder to arrange transportation and ensure on-time delivery

Ensure contracts are executed in a timely manner

Monitor shipments and provide regular updates to internal stakeholders, customers, and suppliers

Prepare and provide documents to customers in accordance with the terms of shipment

Handle and direct incoming phone calls

Process orders efficiently and accurately

Manage and distribute all incoming mail

Oversee and coordinate all outgoing customer service mail

Maintain daily communication with internal staff and external suppliers

Process and fulfill label requests promptly

Manage changes related to phytosanitary certificates

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft OfficeInbound/Outbound CallsData EntryEmail CorrespondenceAppointment SchedulingCalendar ManagementAdministrative AssistanceWholesale DistributionCustomer ServiceCommunicationInterpersonalOrganizationalProblem-SolvingAdaptabilityFlexibilityProfessionalismEthical Standards

Required

Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

Experience with answering inbound and outbound calls

Strong customer service skills

Familiarity with data entry tasks

Ability to manage email correspondence effectively

Experience scheduling appointments and managing calendars

Prior experience in an administrative assistant role within the wholesale distribution industry

Excellent communication and interpersonal skills

Strong organizational skills and attention to detail

Ability to multitask and prioritize effectively

Demonstrated problem-solving skills

Ability to work independently and as part of a team

Adaptability and flexibility in a fast-paced environment

High level of professionalism and ethical standards

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

401(k) Plan

Company

Robert Half

Glassdoor

3.8

Robert Half, the world’s first and largest specialized talent solutions firm, connects opportunities at great companies with highly skilled job seekers.

Founded in 1948