Bureau Veritas Group · 6 days ago

Administrative Assistant

Sacramento, CA

Full-time

Onsite

Entry Level

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Insider Connection @Bureau Veritas Group

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Responsibilities

Maintain all business licenses and current insurance information for ongoing contracts and various jurisdictions.

Obtain new business licenses when needed.

Generate new insurance certificates when needed.

Certify new inspectors and coordinate inspections.

Handle accurate record maintenance for work with the state agency.

Assist new hires with personal protective equipment (PPE), and system setup Ipad, surface pro, etc.

Enter work hours and process time card corrections for over 50 employees.

Process invoices for independent contractors and sub consultants.

Process invoices for vendors.

Gather all necessary documentation to set up new contracts and vendors.

Answer the phones and check the mail.

Scan email checks to appropriate parties then mail checks for 3rd party project that are sent to the office to the lock box.

Maintain supplies through Staples and order business cards for employees.

Maintain shipping supplies and create FedEx labels when needed.

Qualification

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Record MaintenanceDocumentation GatheringInvoicingVendor ManagementPhone HandlingMail HandlingSupply ManagementOrder ProcessingCertification CoordinationInspection CoordinationNew Hire OnboardingTimekeepingContract SetupInsurance ManagementLicense ManagementEquipment SetupData EntryCheck ProcessingShipping ManagementLabel Creation