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Entegris · 5 days ago
Executive Assistant
Billerica, MA
Full-time
Onsite
Mid, Senior Level
5+ years exp
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Responsibilities
Maintain excellent judgment, integrity, and a high level of confidentiality, discretion, and diplomacy when handling sensitive correspondence, issues, and information.
Provide high-level executive administrative support, ensuring exceptional service and professionalism in every interaction.
Communicate with executives and their assistants internally and externally, addressing requests with appropriate urgency.
Demonstrate strong problem-solving skills and propose effective solutions.
Support the planning and coordination of meetings and events with internal and external stakeholders (executives, employees, customers, and investors. Coordinate all travel logistics (flights, car service, hotel bookings, etc.) and process reimbursable expenses promptly.
Manage team and individual calendar proactively, schedule meetings, arrange logistics, and resolve scheduling conflicts.
Prioritize and manage your workflow to ensure high-quality and timely completion of tasks while being adaptable to changing priorities.
Address or resolve issues within your area of responsibility and inform leadership of any significant matters.
Work with the procurement team and other relevant parties to initiate purchase orders (PO) and manage vendor payments effectively.
Oversee office logistics (mail, shipping) and maintain office supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, placing orders, and verifying receipt of supplies.
Prepare correspondence, reports, presentations, and other materials, ensuring accuracy and timely completion.
Assist with special projects within M&A, Business Development, and Corporate Ventures, taking on additional assignments as needed.
Qualification
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Required
Bachelor’s degree in business administration, Human Resources, related field, or relevant experiences.
5+ years of experience as an Executive Assistant, preferably supporting senior executives within Corporate Development teams.
Strong knowledge of all collaboration technology (i.e. Teams, Webex) and ability to successfully collaborate with IT team as dictated by meeting requirements.
Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
Ability to maintain confidentiality and handle sensitive information.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to multitask and manage competing priorities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in project management and event coordination.
Ability to work independently and as part of a team.
Preferred
Flexibility and availability to work outside of regular business hours when needed for special projects.
Company
Entegris
Entegris is a leading supplier of advanced materials & process solutions for the semiconductor, life sciences and other high-tech industries
5,001-10,000 employees
H1B Sponsorship
Entegris has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (23)
2022 (44)
2021 (32)
2020 (18)
Funding
Current Stage
Public CompanyTotal Funding
unknown2000-07-01IPO· nasdaq:ENTG
Leadership Team
Bertrand Loy
President and CEO
Linda LaGorga
Chief Financial Officer
Recent News
thefly.com
2024-05-05
TradingView
2024-05-01
2024-04-25
Company data provided by crunchbase
