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Company

Original Job Post

Copart · 3 days ago

Executive Assistant

Dallas, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

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Responsibilities

Manages the executive's workflow and priorities by knowing their real priorities, managing their schedules, anticipating steps ahead and keeping them focused on the most important projects

Agile mindset -- comfortable with constant change and successfully manages competing priorities

Acts as an extension of the executive in the operation of daily affairs of the executive's and teams' functional support areas of the business

Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans

Communicates with the general staff on the executive's behalf and coordinates logistics with high-level meetings both internally and externally, which include Board meetings

Prepares for and follows up on internal and external meetings. When needed, participates directly in meetings and conducts follow up on the executive's behalf

Applies the utmost discretion given exposure to the most sensitive company information that others on the executive assistant team may not be privy to.

Act as a gatekeeper, schedule meetings, conference calls, and other events; coordinate/set-up logistics for the Executives.

Arranges corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations, which can include multiple destinations with a high frequency of schedule changes.

Answers telephone calls, email requests, and written correspondence

Preparing, drafting, and/or editing correspondence, reports, and other communications and data, often of a highly confidential nature.

Receiving, reviewing, prioritizing, organizing, screening, scanning, and/or filing of incoming mail, communications, calls, and visitors.

Ensure Executives are prepared, organized, and ready for all meetings and events (prep includes attendee confirmation, conference room make-ready, printing meeting materials, applicable biographies, maps, etc.).

Organizing and maintaining such filing systems as are deemed necessary.

Can demonstrate collaborative style with excellent interpersonal skills.

Ability to balance multiple tasks and effectively prioritize workload in a fast-paced environment

High level of diplomacy and tact, ensuring the confidentiality of information when required

Self-motivated, determined, and able to work under own initiative

Representing leadership by welcoming visitors, answering questions, resolving issues or requests, arranging meals, and other logistical concerns.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

MaturityComputer skillsMS OfficeCalendar managementSmart goal settingResource managementProblem-solvingLeadershipCommunicationCollaborationTime-managementDecision-makingPlanningAdaptabilityConfidentialityInnovationCritical-thinkingRelationship-buildingInfluence

Required

5+ years of experience supporting corporate upper-level managers and/or executives

Superior organizational skills and detail orientation

An assertive leader who collaborates well within a team and knows when to delegate

Excellent oral, written communication and presentation skills

Ability to draft, proofread and edit documents for spelling, grammar, and punctuation

Ability to travel as needed, approximately 10%

Demonstrates the highest level of maturity, professionalism, and judgment

Strong computer skills and technical knowledge including solid proficiency in MS Office -- Outlook, Word, Excel. Ability to learn and set up conference room technology incorporating iPad use and some videoconferencing.

Ability to manage an executive's calendar and make travel arrangements

Ability to use discretion when dealing with information of a sensitive or confidential nature

Uses business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities

Consolidates information from various sources including feedback from others to reach sound decisions

Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work

Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals

Clearly conveys and accurately receives information by a variety of methods and in various situations

Builds rapport with all kinds of people inside and outside the organization

Acts upon opportunities and involves and influences others in the accomplishment of worthwhile organizational goals

Company

Copart

Glassdoor

3.6

Copart is a Vehicle auctioning company traded on NASDAQ with ticket CPRT. It owns it's own yards and maintenance personel.

Founded in 1982

Fairfield, California, USA

5,001-10,000 employees

http://www.copart.com

H1B Sponsorship

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2020 (79)