194 applicants

Company

Original Job Post

Gentell · 5 days ago

Administrative Assistant

Yardley, PA

Full-time

Onsite

Mid, Senior Level

5+ years exp

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Responsibilities

Manage the executive calendar by scheduling all internal and external appointments. Actively engage with constituents on the executives’ behalf to secure appointments.

Manage the logistics of meetings, including: ordering and setting up refreshments; collecting and communicating agenda items; preparing and distributing necessary briefing materials; attending meetings; documenting and distributing notes of discussions, agreements, and action needs; and monitoring status of action items.

Prepare PowerPoint presentations, reports, and spreadsheets.

Arrange and coordinate international and domestic travel for executives and VIPs as needed.

Obtain and coordinate comprehensive and pertinent briefing materials for all trips.

Track expenses and submit expense reports on behalf of executive team members.

Handle/screen telephone calls and take messages.

Review, organize, proofread, and respond to emails as directed.

Maintain databases and filing systems (both paper and electronically) in an organized, retrievable, and confidential manner, using Microsoft 365 Suite.

Respond to customers on basic questions regarding Gentell products and business operations via email.

Complete paperwork, scan and send forms, and relay communications between executives and other departments, such as HR, Finance, Legal, etc.

Utilize mapping software to delineate the locations of clinician territories, facilities, and potential customer chains.

Organize company and executive lunches.

Miscellaneous projects and duties as assigned.

Qualification

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Administrative assistanceTravel managementMS SuiteSharePointExcelPowerPointExpense managementGentell products knowledgeData entryTyping 60 WPMProblem-solvingInterpersonal skillsDependablePunctualSelf-motivatedTeamworkCommunication

Required

Five (5) years of administrative assistance.

Two (2) years of travel management.

Advanced knowledge of MS Suite, in particular SharePoint, Teams, Excel, and PowerPoint.

Solid knowledge of expense management.

Ability to maintain at all times a professional and courteous demeanor, conduct, and appearance with management, guests, vendors, and coworkers

Ability to operate with agility and grace while juggling shifting priorities and multiple requests from various members of the executive team.

Excellent interpersonal skills with the ability to manage high-level, high-pressure, sensitive, and/or confidential situations with acumen, tact, composure, and professionalism.

Maturity of judgment to work with minimal supervision, solve problems with little guidance, and make decisions within scope of assigned authority.

Superior problem-solving, planning, organizational, and analytical skills.

Dependable and punctual.

Thrives in a fast-paced environment.

Self-motivated, with a highly developed sense of responsibility to resolve outstanding issues and drive tasks to completion.

Excellent oral and written communication skills (including proofreading, spelling, and grammar) and teamwork principles to effectively communicate at all levels.

Assimilation of a working knowledge of Gentell products and business operations within three months of hire.

Excellent data entry skills.

Ability to type 60 WPM.