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USDA Forest Service ยท 3 days ago
Administrative Support Assistant
Salt Lake City, UT
Full-time
Onsite
Entry Level
$17/hr - $17/hr
1+ years exp
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Responsibilities
Performs clerical work to assist in providing various administrative services essential to the management, direction, and operation of the assigned office.
Resolves problems associated with the clerical work of the office based on a good working knowledge of the office and the programs under the supervisor's control.
Handles clerical duties such as mail and package delivery, personnel updates to phone lists, and sign-out board.
Supports the office by monitoring field-going personnel for safety purposes, assisting with scheduling the conference room, fleet use reporting, travel assistance, and other projects and duties as assigned by the supervisor.
Monitors the status of office and security equipment and uses a variety of office and computer equipment to accomplish project and unit goals.
Accurately types correspondence, reports, or similar materials from handwritten or electronic drafts using a personal computer or similar equipment, and word processing software.
Ensures correct grammar, spelling, capitalization, punctuation, and appropriate format.
Uses database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports.
Accurately and promptly transmits and receives documents and messages electronically using computers or workstations.
Determines which items should be brought to the supervisor's attention as opposed to those that should be sent directly to other appropriate personnel for action.
Reads and reviews material to be filed, assigns code based on document content, and files material based on determination.
Retrieves files based on knowledge of filing system.
Ensures files have all pertinent documents and signatures.
Maintains and accurately updates the file system to enable quick and efficient retrieval of information.
Purges files or performs other file disposition actions in accordance with established procedures.
Receives visitors and phone calls, determines nature of request, and refers callers or visitors to appropriate staff.
Performs regular daily activities for the reception area or visitor center, including daily opening and closing of the facility, raising and lowering the flag, and maintaining the front desk.
Monitors public areas and updates the status of exhibits.
Provides visitors with effective instructions on security and safety procedures and informs the supervisor of visitor needs.
Operates a variety of audiovisual equipment and maintains a lost and found for visitors and staff.
Requisitions office supplies, printing support, and related materials.
Qualification
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Required
Must be a US Citizen or US National
Males born after 12-31-59 must be registered for Selective Service
Subject to satisfactory adjudication of background investigation and/or fingerprint check
Direct Deposit Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing
Must be 18 years of age
Successfully pass the E-Verify employment verification check
Applicants must have one year of progressively responsible clerical, office, or other work which provided the knowledge and skills needed to perform the duties of the position being filled; OR an associate's degree or two years of successfully completed education above high school; OR combinations of successfully completed post-high school education and experience
Experience in clerical, office, or other customer service work such as greeting visitors and responding to phone or written inquiries, using word processing software or other automated software to produce routine documents; maintaining office files; and answering phone calls in an office setting
Education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university
To receive consideration for this position, you must provide updated required documents and meet all qualification requirements by the closing date of this announcement
Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other groups within the Region who have vacancies within the same occupational series, grade, full performance level and in any of the geographic location(s) listed on the announcement
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/ICTAP candidates must meet the basic eligibility requirements and all selective factors
If you are retired from the Federal Government and are selected for this vacancy, your retirement annuity may be offset from your pay
This position is not eligible for telework
Company
USDA Forest Service
The United States Forest Service is an agency of the United States Department of Agriculture that administers the nation's 154 national forests and 20 national grasslands, which encompass 193 million acres (780,000 km2).
10,001+ employees
Funding
Current Stage
Late StageLeadership Team
Abraham Proffitt
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Amanda Cochran
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