Second Harvest of Silicon Valley · 3 days ago

Development Administrative Assistant

San Jose, CA

Full-time

Onsite

Entry Level

$28/hr - $33/hr

2+ years exp

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Comp. & Benefits

Insider Connection @Second Harvest of Silicon Valley

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Prepare and code monthly expense reports for fundraising staff using Concur software.

Independently oversee special projects as needed including vendor management.

Support with preparing and updating materials needed for donor visits and donor communication.

Provide scheduling, logistics and analytical support to the Leadership Gifts team.

Monitor budgets - including expense budgets, revenue projections and reforecast processes using PowerPlan software, including tracking actuals vs. budget by category.

Work with external vendors as needed for invoicing, comparison shopping, contracts etc. as directed by supervisor.

Facilitate and manage the day-to-day workflow based on known deadlines; and effectively prioritize and complete competing projects.

Manage volunteers who assist with daily operations and special projects.

Collaborate with Human Resources, IT and Facilities for the onboarding of new employees.

Attend occasional weekend and evenings in person events to provide support.

Qualification

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MS OfficeData EntryEvent CoordinationComputer ProficiencySoftware Tools ProficiencyInternet ResearchProblem-SolvingInterpersonal CommunicationTime Management