131 applicants

Company

Original Job Post

Aon · 5 days ago

Administrative Assistant III

Atlanta, GA

Full-time

Onsite

Senior Level

$59K/yr - $79K/yr

6+ years exp

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Responsibilities

Create and maintain Distribution Groups

Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary

Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)

Assists with overflow work from other areas of the business; provide backup support to other EAs as necessary

Prepares, produces and proofreads advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity

Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution

Research and book travel arrangements

Prepares and submits expense reports

Records time accurately and submits according to corporate guidelines

Attends business town halls; Coordinate, schedule and prepare presentations for Quarterly meetings

Serves as an expert resource for Aon branding

Maintains OneDrive files, databases, or SharePoint sites as applicable

Prioritizes work, makes measurable progress on assignments, and delivers quality results

Has an advanced understanding of practice/business terminology

Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering

Actively participates in leadership meetings for follow ups and note taking when applicable

Delegate for email management, time recording, full calendar management, expense approvals, and other special projects

Coordinates projects and works independently

Ability to compose materials from rough notes or independent knowledge of circumstances

Acts as liaison between the executive and their colleagues, clients, and other stakeholders

Strategic, solves problems, and establishes procedures that result in process improvements

Acts as a subject matter expert for internal tools and resources

Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams

Demonstrates leadership by contributing agenda topics and openly participating in meetings or other forums

This list is not all-inclusive; other tasks may vary based on business need

Qualification

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GrammarPunctuationProofreadingProject ManagementMicrosoft Office SuiteComputer LiteracyRelevant ExperienceCustomer ServiceAttention to DetailTeam PlayerCommunication SkillsOrganizational SkillsProblem-SolvingConfidentialityProfessionalismPositive AttitudePrioritizationOpen Communication

Required

Displays exceptional customer service skills and attention to detail

Superior writing skills—grammar, punctuation, spelling, and proofreading

Superior verbal and written communication skills

Self motivated team player with ability to work independently under minimal supervision

Demonstrates strong organizational and project management skills

Demonstrates discretion on highly confidential matters

Suggests approaches for resolving problems

Maintains a high level of confidentiality

Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude

Self directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality

Advanced level computer literacy in Microsoft Office Suite and other programs as applicable

Minimum of 6+ years of relevant experience