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Boston College · 3 days ago
Administrative Assistant to the Dean
Chestnut Hill, MA
Full-time
Onsite
Mid Level
$29.01/hr - $36.26/hr
3+ years exp
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Insider Connection @Boston College
Responsibilities
Provide administrative support to the Dean and Associate Deans.
Manage the day-to-day operations of the Dean’s Office.
Manage the Dean’s calendar and travel arrangements.
Handle phone calls and greet visitors.
Gather information and troubleshoot issues for the Dean.
Triage situations and notify the Dean as appropriate.
On behalf of the Dean, initiate verbal and written communication with internal and external constituencies of the School.
Open and prioritize mail.
Generate Dean’s correspondence and disseminate school-wide information.
Prepare travel and expense reports for the Dean.
Assist in the preparation and mailing of adjunct letters and faculty summer research letters.
Assist the Dean in the faculty search process and with other faculty actions. Coordinate travel plans for prospective candidates.
Maintain employee database and manage various school directories and listserv groups.
Serve as a liaison to other University offices such as the Office of the Provost, University Advancement, Office of the Executive Vice President, and Office of the President on behalf of the Dean.
Prepare information log and correspondence for appointments and promotion and tenure committees.
Act as a liaison to the appointments committee chair by making travel arrangements and scheduling interviews and presentations.
Support work of other School committees as needed and as directed by the Dean.
Work with the Events Management, Media Technology Services, and others to book and equip meeting space and secure food services for select events as hosted by the Dean.
Assist various Associate Deans with Projects as Needed.
Work with the Associate Dean for Strategic & Student Affairs to manage the Law School Character and Fitness process.
Perform market, biographical, and other research as needed to advance the strategic initiatives of the Dean.
Qualification
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Required
Bachelor's degree preferred.
Three to five years of relevant administrative experience required.
Experience in a college or university setting is strongly preferred.
Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Google Suite, Adobe, on-line calendars, databases, mail merges, etc.
Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.
Strong organizational and project management skills, extremely detail oriented.
Ability to work independently or as part of a team, be a self-starter and think creatively.
Demonstrated problem-solving and critical thinking skills. Ability to work in a fast-paced environment.
Outstanding interpersonal and communication skills, both written and oral.
Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
Experienced in recording meeting minutes.
High degree of professionalism and the ability to manage responsibilities with tact and patience.
Excellent customer service skills.
Experienced in making complex travel arrangements and preparing itineraries.
Discretion and ability to handle personal and confidential matters.
Benefits
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Paid Holidays Annually
Generous Sick and Vacation Pay
Company
Boston College
Boston College is a private Jesuit Catholic research university located in Chestnut Hill, Massachusetts.
1,001-5,000 employees
H1B Sponsorship
Boston College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (37)
2022 (64)
2021 (50)
2020 (40)
Funding
Current Stage
Late StageTotal Funding
$2.78M2011-01-01Grant· $2.78M
Leadership Team
Nicholas McDonald
Vice President - BC Out For Business
Abigail Bergman
Graduate Assistant Donovan Scholars Program, Partnerships, and Student Support Coordinator
Recent News
Alfred P. Sloan Foundation
2023-10-30
Providence Business News
2022-09-29
Company data provided by crunchbase
