WGI · 3 days ago

Administrative Assistant

Tampa, FL

Full-time

Onsite

Entry Level

2+ years exp

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Civil Engineering

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Responsibilities

Friendly, personable, and outgoing.

Willingness to learn new programs and skills.

Intermediate skills in Microsoft Office software (Word, Excel, PowerPoint, Teams).

Set up meetings, prepare agendas and other documentation, and assist with setting up catering for meetings.

Handle differing situations, problems, and deviations in the work of the office according to the manager's instructions.

Provide administrative support to management and staff ensuring efficient day-to-day operations.

Prepare reports, proposals, memos, minutes, and other documents.

Coordinate local office events.

Prepare outgoing mail and courier parcels.

Sort incoming mail and courier deliveries for distribution.

Make travel, meeting, and other arrangements for staff.

Research and create presentations.

Purchase, receive, and store office supplies.

Code and file material according to established procedures.

Data entry as required.

Prepare orders for and maintain office supplies.

Greet and assist visitors.

Coordinate office procedures.

Reply to email, telephone, or face-to-face inquiries.

Work with Corporate Manager to ensure efficiency of administrative processes and procedures.

Provide front desk support.

Oversee entry into the office.

Qualification

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Administrative experienceMicrosoft OfficeOutlookPowerPointCopy machine operationScanner operationFax machine operationDocument interpretationMath functionsOffice managementCommunicationOrganizationalTime managementProblem-solvingIndependence