33 applicants

Company

Original Job Post

Johnson & Johnson · 3 days ago

Executive Assistant

New Brunswick, NJ

Full-time

Hybrid

Mid Level

$60K/yr - $97K/yr

3+ years exp

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Health CareMedical Device

H1B Sponsorship

Comp. & Benefits

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Responsibilities

Supporting the Enterprise & Employee Experience Communication Global Leader in creating and executing flawless administrative planning

Maintaining line of sight across all activities in the administrative plan, prioritize all tasks and activities, and track progress

Providing day-to-day administrative direction to ensure milestones, compliance risks and issues are captured, tracked, and resolved in a timely fashion

Heavy calendar management and meeting coordination in addition to travel arrangements and T&E reports.

Overseeing budget in partnership with GCA finance team, monitoring expenses, T&E tracker and coordinating contracts with vendors and agencies

Providing point in time reports on budget spend, T&E and purchase orders to support finance timeline and long-term planning.

Support the Enterprise & Employee Experience Communication Leader with ad hoc requests as needed

Plan team meetings, events and off-sites as needed

Proofreading and editing as needed.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative experienceProject managementCalendar managementComputer skillsMS OfficeConcurAribaACREWEMarketplaceZoomProductivity toolsPortal technologyWebExSharePointEvent coordinationProblem-solvingJudgmentCommunicationFlexibilitySense of urgencyPositive attitude

Required

A high school diploma is required; Bachelor’s degree in Business Administration, Communications or related field preferred

5+ years of administrative experience/project management/project coordination is required

3+ years of experience as an administrative assistant/project management/project coordination in a complex environment is required

Be detail-oriented with experience managing a complex executive calendar(s)

Possess strong computer skills and experience with enterprise systems including MS Office, Concur, Ariba, aCREW, eMarketplace, Zoom, Teams, etc. Demonstrated proficiency with productivity tools and portal technology, including WebEx and SharePoint sites is required

Demonstrate excellent problem-solving and judgment skills to independently complete projects and administrative duties, as well as anticipate executive needs

Required to exercise sound judgment and discretion, independently assess, and resolve complex situations and shift priorities as the need arises

Possess excellent oral and written communication skills

Manage confidential information in a professional and discrete manner

Able to coordinate multiple projects with overlapping deadlines and complete tasks autonomously

Must demonstrate flexibility, while maintaining sense of urgency

Models positive, “can-do” attitude and Credo Values

Position may require coordination of and attendance at events outside normal business hours

Preferred

Bachelor’s degree in Business Administration, Communications or related field

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-term Disability Insurance

Long-term Disability Insurance

Business Accident Insurance

Group Legal Insurance

401(k) Retirement Plan

Long-term Incentive Program

Paid Time Off (Vacation, Sick Time, Holidays, Work, Personal, and Family Time)

Company

Johnson & Johnson

Glassdoor

4.2

Johnson & Johnson develops medical devices, pharmaceuticals, and consumer packaged goods.

Founded in 1886

New Brunswick, New Jersey, USA

10,001+ employees

http://www.jnj.com

H1B Sponsorship

Johnson & Johnson has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (43)

2022 (55)

2021 (40)

2020 (30)