Swooped · 3 days ago

Executive Assistant

United States

Full-time

Onsite

Senior Level

$80K/yr - $90K/yr

7+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

Software Development

Insider Connection @Swooped

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Act as a trusted partner to the Chief People & Culture Officer, organizing current needs and handling sensitive business information as needed

Efficiently manage a high volume calendar, handle scheduling requests, and proactively address conflicts

Ensure alignment of the executive’s time with their priorities through a deep understanding of the business and key stakeholders

Attend meetings with or on behalf of the Chief People & Culture Officer, prepare agendas, capture meeting notes, and ensure timely follow-up

Handle workspace management for the People Operations team to ensure alignment with organizational goals and deadlines

Assist in communication needs through various platforms such as Slack and Notion

Provide administrative support in drafting and reviewing documents, presentation materials, and online resources

Coordinate onsite and offsite meetings comprehensively

Support in-person and virtual events attended by the Chief People & Culture Officer

Manage all travel scheduling and arrangements, ensuring timely communication and preparedness

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Remote SupportHR/People OperationsGoogle SuiteSlackSchedule ManagementTravel ManagementTravel as NeededTeamworkRelationship ManagementOrganizationalCommunicationTime ManagementMac ComputersApple SoftwareProductivity ToolsNotion