Johnson & Johnson Innovative Medicine Brasil · 3 days ago

Executive Assistant

New Brunswick, NJ

Part-time

Hybrid

Entry Level

$60K/yr - $97K/yr

3+ years exp

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Pharmaceutical Manufacturing

Insider Connection @Johnson & Johnson Innovative Medicine Brasil

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Executes deliverables on a daily, weekly, and monthly basis, including supporting the Global Leader in creating and executing flawless administrative planning.

Maintains line of sight across all activities in the administrative plan, prioritizes tasks, and tracks progress.

Provides day-to-day administrative direction to ensure milestones, compliance risks, and issues are captured, tracked, and resolved in a timely fashion.

Oversees budget in partnership with finance team, monitors expenses, T&E tracker, and coordinates contracts with vendors and agencies.

Supports the Leader with ad hoc requests, plans team meetings, events, and off-sites, and proofreads and edits as needed.

Qualification

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Administrative experienceProject managementCalendar managementComputer skillsMS OfficeConcurAribaACREWEMarketplaceZoomProductivity toolsPortal technologyWebExSharePointProject coordinationTask managementEvent coordinationProblem-solvingJudgmentCommunicationFlexibilityUrgencyPositive attitude

Required

A high school diploma is required; Bachelor’s degree in Business Administration, Communications or related field preferred

5+ years of administrative experience/project management/project coordination is required

3+ years of experience as an administrative assistant/project management/project coordination in a complex environment is required

Be detail-oriented with experience managing a complex executive calendar(s)

Possess strong computer skills and experience with enterprise systems including MS Office, Concur, Ariba, aCREW, eMarketplace, Zoom, Teams, etc. Demonstrated proficiency with productivity tools and portal technology, including WebEx and SharePoint sites is required

Demonstrate excellent problem-solving and judgment skills to independently complete projects and administrative duties, as well as anticipate executive needs

Required to exercise sound judgment and discretion, independently assess, and resolve complex situations and shift priorities as the need arises

Possess excellent oral and written communication skills

Manage confidential information in a professional and discrete manner

Able to coordinate multiple projects with overlapping deadlines and complete tasks autonomously

Must demonstrate flexibility, while maintaining a sense of urgency

Models positive, “can-do” attitude and Credo Values

Position may require coordination of and attendance at events outside normal business hours