51 applicants
Green Bay Remodeling and Development · 3 days ago
Administrative Assistant
Waltham, MA
Full-time
Onsite
Mid Level
$23/hr - $29/hr
3+ years exp
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Insider Connection @Green Bay Remodeling and Development
Responsibilities
Provide comprehensive administrative support to our executive team
Manage and maintain executive calendars, including scheduling appointments, meetings, and business travel arrangements
Coordinate and organize meetings, conferences, and events when requested
Prepare and edit correspondence, reports, presentations, and other documents
Conduct research and compile data as needed
Assist with personal tasks such as errands, reservations, and personal appointments
Maintain confidentiality of sensitive information
Enter contracts, referrals, change orders into all our CRM Softwares
Enter Checks into all our CRM Softwares
Open Correspondence and issue checks for bills
Schedule/Cancel/reschedule building inspections as requested
Track and Add all expenses into all our CRM Softwares
Update job board with projects update
Send out invoices from Vendors/Contractors for project managers approval
Issue payments for vendor or contractors as requested by Branch Manager
Update Deposits into all our CRM Softwares
Enter all purchases made with credit card into Credit Card Expenses Sheet
Make sure all the purchases made are entered into all our CRM Softwares
Obtain W9 and other information for new vendor/ contractor and add into all our CRM Softwares
Assist clients, project managers and Executives with any questions and concerns
Order office materials when needed
Assist Executives and Project Managers with any job-related questions or requests
Renew insurances and Licenses
Assist with obtaining W4’s and 1099’s
Assist with looking for unauthorized or not notified transactions not entered in our systems
Assist Executive with Personal Assistant tasks such as managing personal correspondence, manage home bills, scheduling personal vehicle maintenance, coordinating travel arrangements, personal taxes, etc.
Qualification
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Required
Proven experience as an administrative assistant or a similar role
Strong organizational skills with the ability to prioritize tasks effectively
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
Excellent communication skills, both written and verbal
Exceptional attention to detail and accuracy
Ability to multitask and adapt to changing priorities in a fast-paced environment
Strong customer service orientation with a professional and approachable demeanor
Knowledge of office management systems and procedures
Ability to handle confidential information with discretion
Office management: 3 years (Required)
Benefits
Employee discount
Company
Green Bay Remodeling and Development
Green Bay Remodeling Inc is an award-winning home remodeling and renovating company with an outstanding design-build portfolio in the San Francisco Bay Area.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Avichai Hazan
Co-Founder & CEO
Amrita Hemdev
Chief Marketing Officer
Company data provided by crunchbase
