200+ applicants

Company

Original Job Post

Savills North America · 3 days ago

Administrative Assistant

NYC Metro Area

Full-time

Hybrid

Entry Level

1+ years exp

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Real Estate

Hiring Manager

Sangeetha S.

Insider Connection @Savills North America

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Drafts confidential correspondence, edits documents, and performs other administrative duties.

Processes NDA’s and Subpoenas for the legal team.

Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.

Serves as a liaison between executives, internal management, employees, clients, and visitors as required.

Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.

Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.

Performs independent research and prepares information for special projects as assigned.

Coordinate on/offsite meetings including scheduling appointments, keeping calendars and arranging travel itineraries and meeting room reservations.

Perform accounting functions which may include preparation of expense reports, billings, and invoices.

Maintain, schedule and set-up conference room in preparation of broker/client meetings, lunches, training or special events.

Complete additional duties and responsibilities as assigned.

Qualification

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Paralegal experienceMicrosoft Office SuiteAdobe InDesignAdobe IllustratorGraphics knowledgeCompany-specific softwareProblem-solvingHard-workingProfessionalismCommunicationDecision-makingAttention to detailWork ethicPositive attitudeOrganizational skillsTime managementProactive thinkingOffice ExperienceReal Estate

Required

Minimum of 1-2 years of paralegal experience

Consistently demonstrate a high level of performance and professionalism

Ability to multi-task and meet deadlines in a high-pressure environment

Excellent verbal and written communication skills

Maintain discretion and exhibit sound decision-making skills

Exhibit a high level of attention to detail

Strong work ethic and positive attitude

Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)

Working knowledge of Adobe InDesign/Illustrator or graphics knowledge a plus

Ability to adapt to company-specific software

Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure

Self-starter who works independently and thinks proactively and strategically

Preferred

Minimum 3 years of related office experience in support of a senior executive or team of executives. (Real Estate or Professional Services industry experience a plus)

Bachelor’s Degree preferred and or equivalent combination of education and experience