130 applicants

Company

Original Job Post

The Arc of Bristol County · 3 days ago

Administrative Assistant

Taunton, MA

Full-time

Onsite

Entry Level

$20/hr - $20/hr

2+ years exp

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Insider Connection @The Arc of Bristol County

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Responsibilities

Work with individuals with a variety of abilities

Greet visitors and staff to building to ensure signing in/out of building and direct to appropriate destination

Process and distribute agency mail

Answer the phone in a positive and professional manner and direct calls to the correct individual

Timely completion of internal and external correspondence, form letters and other documents, checks for spelling, grammar or other errors and distributes as directed

Ensures the safeguarding of all confidential files and protects the privacy of individuals

Assess and maintain documentation in accordance with program requirements

Maintains adequate office supplies and materials, orders meals and arranges for equipment repairs

Ensures contract expirations are addressed in a timely manner to ensure that no service interruptions occur on existing agreements

Provide direct care support and supervision as needed

Represent The Arc of Bristol County, Inc. while in the community in a positive and professional manner, consistently communicating the agency’s philosophy and mission. This includes interactions with all stakeholders: individuals, family members, caregivers, guardians, community partners, etc.

Perform other duties as assigned

Qualification

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Database managementWord processingMicrosoft OfficeOffice managementFacsimile useCopier usePostage metersVoice mail systemsComputer scanningCommunicationInterpersonalProblem-solvingProactiveWell-organizedAttention to detailTeamwork

Required

High School diploma or equivalent with minimum two years’ relevant experience in a similar role

Excellent written and verbal communication skills as well as interpersonal skills

Database and word processing skills to proficiently use Microsoft Office programs including creation and implementation of Excel spread sheets

Ability to maintain and ensure the protection of confidential information

Office management skills including use of facsimile, copier postage meters, voice mail messaging systems and computer scanning equipment to complete departmental tasks

Proactive, able to take initiative, well-organized with the ability to work quickly with attention to detail

Exceptional attendance and punctuality

Ability to multi-task with the ability to work independently or as part of a team is required