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Company

Original Job Post

BioSpace · 2 days ago

Administrative Assistant

Mettawa, IL

Full-time

Onsite

Senior Level

5+ years exp

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Comp. & Benefits

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Responsibilities

Maintains and manages calendar to include proactively resolving meeting conflicts as they occur. Monitors leaders calendar to anticipate changes throughout the day and notify others of meeting conflicts. Strives to give others timely advanced notice if meetings must be changed.

Makes travel arrangements, creates itineraries, and tracks travel for anticipated issues, organizes schedule while traveling, and is organized to process expense reports per company policy.

Plans and executes the functions leadership meetings. Prepares agendas in advance and monitors changes to agenda and attendees. Attends staff meetings to record meeting notes, action items, and address any technical issues.

Consistently handles confidential or business sensitive information. Generates meeting pre-read documents and other materials.

Timely and accurate completion of leaders expense report.

Coordinate New Full Time Employees and/or Contractors office set-ups, onboarding and offboarding.

Adept in submission of purchase orders and opening meeting cards.

Lead other administrative assistants including having culture of teamwork, addressing training needs and office efficiencies, works collaboratively to set consistent standards.

Directly interacts with high level executives and their administrative assistants.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft-officeVirtual-meeting-technologyProblem-solvingHard-workingTeam-orientedFlexibleProactive-relationshipsCan-do-attitudeLearns-quicklyProfessional-demeanorConfidentialitySense-of-urgency

Required

High school diploma required, bachelor degree is strongly preferred.

5-7 years of experience in a corporate business environment.

Experience in providing support to Senior Leaders or equivalent.

Self-starter and able to function at a high level with general instructions.

Learns quickly and is flexible to change course quickly when needed.

Builds strong relationships with peers and cross-functionally team oriented and can-do attitude to be a proactive contributor to the organization.

Strong written communication skills, able to interact with internal and external colleagues clearly and concisely.

Professional demeanor and able to maintain confidentiality.

Uses and understands Microsoft Office suite and understands virtual meeting technology.

Acts with a sense of urgency and drive for results recognizing Digital Lab contributions to the business and serving our patients.

Benefits

Paid time off (vacation, holidays, sick)

Medical/dental/vision insurance

401(k)

Short-term incentive programs

Company

BioSpace

BioSpace is the leading online community for industry news and careers for life science professionals.

Founded in 1988

San Francisco, California, USA

11-50 employees

http://www.biospace.com/

H1B Sponsorship

BioSpace has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2020 (2)