G&W Electric Co. · 2 days ago

Administrative Assistant

Bolingbrook, IL

Full-time

Onsite

Senior Level

7+ years exp

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Responsibilities

Prepare and maintain confidential organizational reports and records, with follow-up on pending matters as appropriate. Handles confidential material and information with necessary discretion.

Have responsibility for all administrative support duties pertaining to the CEO including scheduling tours, lunches, travel, meetings, dinners and trainings.

Maintain metric worksheets and prepare reports monthly.

Submit all expense to Concur for CEO.

Prepare PowerPoint decks and booking for other various meetings (QBR, All Employee, Red Yellow etc.).

Support Contracts Administration team on various tasks; NDA’s, preparation of agreements, etc.

Back-up front desk.

Support and plan yearly company events for example holiday events, golf outings, Camp Jorn, etc.

Support the CEO with travel, reports, meetings, dinners and compliance trainings.

Manages internal and external correspondence as necessary with the ability to act independently.

Other duties as assigned.

Qualification

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OutlookWordExcelPowerpointPdf editingSharepointCustomer interactionProblem-solvingHard-workingOrganizationalCommunicationInterpersonalFlexibleProactiveConcurNotary

Required

Extensive computer skills in Outlook, Word, Excel and PowerPoint

Experience with PDF editing and SharePoint

7-10 years in an office environment

Strong organizational skills with the ability to multi-task

Must be legally authorized to work in the United States on an ongoing basis without company sponsorship

Excellent written/verbal communication and interpersonal skills.

High degree of confidentiality, reliability, discretion, quality, and professionalism

Highly flexible and proactive in approach in order to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly changing priorities

Very effective in interacting with people at all levels of the organization as well as external contacts; customers etc.