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City of Chicago · 3 days ago
Administrative Manager
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$87K/yr - $87K/yr
5+ years exp
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Responsibilities
Manages staff engaged in various administrative and clerical support activities including purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions
Ensures that departmental needs for information services and computer support, office equipment and supplies, graphic services and other support services are effectively met
Develops and implements administrative work procedures to ensure the efficiency of support functions and office operations
Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures
Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies
Coordinates with vendors, consultants and City personnel to facilitate the implementation of new information systems and acquisition of new computer equipment
Oversees the preparation of operation and special program budgets
Coordinates work efforts with the Department of Finance on accounts payable functions, authorizing payment to vendors for goods and services received
Advises management on budgetary requirements and personnel rules, policies and procedures
Administers personnel programs at the departmental level including employment hiring and processing, progressive discipline, and employee relations functions
Ensures proper maintenance of facilities including provision of needed custodial services and maintenance and storage of records
Establishes work standards and evaluates staff performance
Prepares reports on productivity/performance, operating and personnel costs and administrative work operations for management review
Prepares grant applications for federal and state funding of programs, as required
Participates on projects to streamline administrative and programmatic procedures in order to create cost efficiencies
Qualification
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Required
Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration or a directly related field
Five years of budgetary, personnel, or office administration experience
Two years of experience in a supervisory role related to the responsibilities of this position
Company
City of Chicago
Chicago is recognized across the United States as a very passionat
10,001+ employees
H1B Sponsorship
City of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Jill Jaworski
Chief Financial Officer
Rhett Bomher
Chief of Staff to the Chief Financial Officer, Mayor's Office
Company data provided by crunchbase
