88 applicantsPosted by Agency

Company

Original Job Post

WittKieffer · 2 days ago

Advisory Project Coordinator

United States

Full-time

Remote

Mid Level

$58K/yr - $75K/yr

2+ years exp

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Responsibilities

Serve as a coordinator to support consultants in organizing and managing clients through organization of tasks and activities.

Proactively drive business priorities and needs of consultants and clients.

Support clients with a high level of customer service.

Project tracking for engagements.

Support the tracking and processing of invoices and expenses for services.

Management of coordinating dates, setting appointments, and heavy calendar management for consulting staff within the solution.

Support planning and scheduling for internal and external project meetings, etc.

Coordinate travel arrangements, as appropriate, for consulting staff within the solution.

Create documentation, as needed, for key meetings. Ensure materials for meetings are prepared and distributed in a timely manner. Record action items from meetings and conduct appropriate follow up.

Demonstrate professional communication skills verbally (in-person and phone) and written (correspondence, report writing, proofreading, email, proposals, etc.) with internal and external individuals.

Develop a partnership with consultants built on communication, trust, and teamwork.

Successfully collaborate across multiple departments and practices to ensure quality and timing of project deliverables.

Provide a high level of confidentiality and communication.

Provide back-up assistance and support for other team members when necessary.

Create, edit, and proofread client deliverables including templates, proposals, and fee letters, all in accordance with the firm's brand standards.

Help track and manage tasks and project-related information with the appropriate tools.

Qualification

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Business OperationsProject ManagementMicrosoft OfficeExcelCollaboration TechnologiesProject Management ToolsFlow ChartsProcess DiagramsGantt ChartsVisioProfessional Service OrganizationsDocument EditingProblem-SolvingAttention to Details

Required

Bachelor's degree preferred.

At least two years of experience in business operations or working on project teams.

Proficient with Microsoft Office Suite, excellent Excel skills, and experience with collaboration technologies (e.g., Zoom, Microsoft Teams, SharePoint, etc.).

Experience with project management tools and software tools used to build flow charts and process diagrams a plus (e.g., Gantt charts, Visio, etc.).

Proven ability to learn and navigate new software tools and applications.

Previous experience in professional service organizations.

Experience creating, proofreading, and editing business documents with the ability to make recommendations for improvements.

Excellent analytical and problem-solving abilities.

Attention to details.