Be an early applicantLess than 25 applicants

Company

Original Job Post

Southern Methodist University · 3 days ago

Administrative Specialist I

Dallas, TX

Full-time

Onsite

Entry Level

$50K/yr - $51K/yr

2+ years exp

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H1B Sponsorship

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Responsibilities

Department wide assistance: Answer phone, bank deposits, building maintenance, issue keys, greet visitors to department or to Psychology Clinic. Inventory of computers and equipment, IT tickets for service, maintain photocopiers, permissions to servers, Box; pick-up and distribute mail. Provide assistance for events (grad student recruiting, graduation), purchases from Staples and room scheduling.

Psychology Clinic Administration: Assist clinic director as needed, answer phone calls for the clinic, greet clients on their arrival, provide paid invoices if requested. Record and process payments to clinic, schedule new clients on the waitlist, deposit funds to bank, and distribute consent and intake paperwork to new clients.

Assist Chair, Directors of Graduate Studies and Undergraduate Studies: Graduate program records and administrative support, assist in job search (acknowledgement emails, uploaded to Box), provide help on an as-need basis. Take minutes at faculty meetings, create department newsletter, post news on department's social media accounts and update department's website.

Assist Faculty: Email announcements, schedule meetings, rooms, process payment requests, proctor make-up exam days, complete onboarding paperwork/forms for new faculty hires, and schedule and manage travel and accommodations for faculty interview candidates (itineraries, flight booking, hotel booking, transportation).

Assist Undergraduate and Graduate students: Employment/background check forms, permissions to enroll in classes, prepare for graduation, print posters, and process thesis, dissertation reports and other student records.

Course Scheduling and SONA: Enter schedule of classes every semester (Undergraduate and Graduate) into my.SMU - assign classrooms, manage enrollment waitlists. Provide administrative and technical support for Psychology SONA subject pool - open/close the system at the beginning/end of every semester.

Occasional evening/weekends hours may be required for special events.

Qualification

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University ExperienceMicrosoft Office ProficiencyInterpersonal CommunicationVerbal CommunicationWritten CommunicationProblem-SolvingOrganizational SkillsPlanning SkillsTime ManagementHigher Education KnowledgeSitecore FamiliarityPeoplesoft Familiarity

Required

Bachelor's degree

Minimum of two years of administrative support experience

Experience working at a University is preferred

Strong interpersonal and verbal communication skills

Strong written communication skills

Strong problem-solving skills

Strong organizational, planning, and time management skills

Proficiency in Microsoft Office

Preferred

Experience working at a University

Knowledge of university/higher education structure and operations

Familiarity with Sitecore or other website software

Familiarity with Peoplesoft

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Wellness Programs

Retirement Programs

Tuition Benefits

Company

Southern Methodist University

Glassdoor

4.1

SMU is a distinguished center for teaching and research located near the heart of Dallas.

Founded in 1911

Dallas, Texas, USA

1,001-5,000 employees

http://www.smu.edu

H1B Sponsorship

Southern Methodist University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

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2020 (24)