Southern Land Company · 2 days ago

Executive Assistant

New York, NY

Full-time

Onsite

Mid, Senior Level

7+ years exp

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Real Estate

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Responsibilities

Provides a wide range of complex office administration and support to the Head of Property management as well as others within the department.

Serves as principal administrative contact and liaison. Must have exemplary interpersonal skills, positive attitude and ability to work seamlessly with other departments and stakeholders, internal and external. Follow-through on action items is a must.

Develops, implements, and administers departmental office systems and procedures.

Reviews, assesses, routes, answers and monitors follow up action steps on correspondence.

Gathers and analyzes information required for administrative reporting.

Provides a wide range of support including keyboarding, composing, and editing letters, memoranda, reports, presentations, etc.

Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other required applications.

Exercises sound judgment and tone when managing requests and inquiries internally and externally.

Manages complex calendars, arranges for meetings, appointments, and travel arrangements.

Prepare and submit expense reports and reimbursements and invoices in Travel Bank solutions system.

Consult with IT staff to arrange video conferences with regional leaders, teleconferences and manage catering arrangements.

Effectively manage extremely busy calendars and ensure schedules are adhered to.

Proactively manage planning and coordinate internal and off-site executive meetings and hospitality for meetings, conference calls, recruiting interviews, and others as required.

Create and respond to written and verbal correspondence with high discretion and confidentiality.

Qualification

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Real EstateFinanceMicrosoft OfficeProblem-SolvingHard WorkingTeamworkCommunicationNotary PublicYardi Voyager