The Arc of Bristol County · 2 days ago

Administrative Assistant

Smithfield, RI

Full-time

Onsite

Entry Level

$20/hr - $20/hr

2+ years exp

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AdviceChild Care

Insider Connection @The Arc of Bristol County

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Greet visitors and staff to building, ensure signing in/out, and direct to appropriate destination

Process and distribute agency mail

Process payroll for Propartnership

Answer the phone in a positive and professional manner, direct calls

Complete internal and external correspondence, form letters, and other documents

Safeguard all confidential files and protect individual privacy

Assess and maintain documentation according to program requirements

Maintain office supplies, order meals, arrange equipment repairs

Address contract expirations timely to prevent service interruptions

Represent The Arc of Bristol County, Inc. positively in the community

Perform other assigned duties

Qualification

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Database managementWord processingMicrosoft OfficeOffice managementFacsimile useCopier usePostage metersVoice mail systemsComputer scanningCommunicationInterpersonalProblem-solvingProactiveWell-organizedAttention to detailTeamworkMicrosoft Excel

Required

High School diploma or equivalent with minimum two years’ relevant experience in a similar role

Excellent written and verbal communication skills as well as interpersonal skills

Database and word processing skills to proficiently use Microsoft Office programs including creation and implementation of Excel spread sheets

Ability to maintain and ensure the protection of confidential information

Office management skills including use of facsimile, copier postage meters, voice mail messaging systems and computer scanning equipment to complete departmental tasks

Proactive, able to take initiative, well-organized with the ability to work quickly with attention to detail

Exceptional attendance and punctuality

Ability to multi-task with the ability to work independently or as part of a team is required