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ExcelGens, Inc. · 2 days ago
Executive Assistant
New York, NY
Contract
Onsite
Entry Level
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Insider Connection @ExcelGens, Inc.
Responsibilities
Calendaring to Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in schedule
Working with other assistants to find times that work for all higher-level leaders of Managing conflicts that may arise on the calendar
Event/Meeting Planning to Assist with planning events, group meetings, offsites, etc. to Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed for Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
Expenses: Track and manage all expenses from the corporate credit card to Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges to Keep track of all fees related to corporate card
Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
Assist when possible, during urgent technical issues that may arise, including issues with calendars, or accessing applications.
This includes also getting in touch with IT – Expenses via OKTA/Concur
Qualification
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Required
Experience in calendaring and scheduling
Ability to plan and coordinate events and meetings
Proficiency in managing expenses and creating expense reports
Strong organizational skills for tracking various tasks and projects
Capability to assist with document review, edits, and formatting
Willingness to handle urgent technical issues and liaise with IT support
Preferred
Previous experience as an executive assistant or in a similar role
Familiarity with travel arrangements and coordination
Knowledge of corporate credit card management
Skills in PowerPoint editing and formatting
Certification in administrative assistance or related field
Company
ExcelGens, Inc.
ExcelGens offers end-to-end Staffing services and Information Technology solutions to its clients.
Founded in 2011
1,001-5,000 employees
H1B Sponsorship
ExcelGens, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (2)
2022 (13)
2021 (4)
2020 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase
