200+ applicants
Vituity ยท 2 days ago
Executive Assistant
Sacramento, CA
Full-time
Remote
Senior Level
$31.24/hr - $39.05/hr
5+ years exp
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Insider Connection @Vituity
Responsibilities
Communicate any messages/inquiries/issues effectively and appropriately, in a timely and professional manner, by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients.
May advise internal clients on Executive's views on company policies or current issues facing the organization.
Interpret requests, help implement action, and decide whether Executive should be notified of important matters as needed.
Serve as the Executive's representative at meetings and express the Executive's viewpoints at such meetings.
In Executive's absence, ensure that requests for action or information are relayed to the appropriate staff.
Initiate all follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, JOC and CEO evaluation feedback, surveys, required education and compliance, etc.
Coordinate and execute staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, arranging staff implementation, action item follow-up as necessary, etc.
Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
Coordinate expense reimbursements and check requests in compliance with policy.
Make travel arrangements on behalf of leadership in accordance with policy.
Work with a multidisciplinary team of physicians, advanced providers, practice management consultants to support the development and implementation of projects. Analyze the impact and success of these projects.
Work with advanced providers, workgroups and committees, develop necessary supporting materials (e.g. manual, training modules, curriculum, etc.) to support the program. Pilot & evaluate impact of program in meeting the defined objectives of the program.
Responsible for research and implementation of practice improvement tools and for updates and revisions of standard client-developed programs.
Qualification
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Required
High school diploma or GED equivalent required.
5+ years in an administrative role supporting executives required.
3-5 years of experience in coordinating projects or combination of education and experience required.
Expertise in Windows environment with proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and OneNote required.
Excellent phone skills, customer service orientation, and ability to take precise minutes required.
Strong project coordination skills required.
Knowledge of program development and project management concepts preferred.
Experience in healthcare, with physicians, and in a service industry is preferred.
Strong communication skills - both oral and written.
Ability to analyze, interpret, and visualize data.
Ability to work collaboratively across departments.
Knowledge of general office principles, practices, standards, systems, applications, and tools/equipment.
Knowledge of the sources and availability of information relevant to the assigned function.
Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function.
Knowledge of business English communication, including proper spelling, grammar, and punctuation.
Knowledge and ability to use desktop computer applications and email as required for specific job duties.
Ability to apply existing procedures to similar situations and make appropriate choices from established guidelines/procedures.
Ability to read/write sufficiently to file, proofread and edit routine office correspondence, reports and forms.
Ability to express ideas and convey information effectively in verbal and routine written communication.
Ability to demonstrate data collection, assimilation, and reconciliation skills.
Ability to demonstrate effective customer service techniques.
Ability to read, understand, and communicate in English sufficiently to perform the duties of the position.
Ability to establish and maintain effective working relationships as required by the duties of the position.
Preferred
Knowledge of program development and project management concepts preferred.
Experience in healthcare, with physicians, and in a service industry is preferred.
Benefits
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: Four weeks' vacation, Paid holidays, Sabbatical
Student Loan Repayment Program
Professional and Career Development Program
EAP, travel assistance and identify theft included
Wellness program
Commuter Benefits Program
Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
Company
Vituity
Vituity is dedicated to bringing joy to the practice of medicine. As a nationwide, multispecialty partnership of top physicians
1,001-5,000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Harrington
Chief Executive Officer, Practice Management
Jeff Baldwin
CFO
Company data provided by crunchbase
