Medical College of Wisconsin · 2 days ago
Administrative Assistant Sr
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Insider Connection @Medical College of Wisconsin
Responsibilities
Exceptional customer service skills needed. Independently resolve routine and more complex inquiries.
Utilize Epic to prepare clinical, operative and conference related correspondence, reports, and other documents. Maintain HIPAA confidentiality of department and patient data.
Assist with management of new patient and physician incoming phone lines.
Utilize Epic/Book it system to schedule/reschedule patient appointments, diagnostic tests, and coordinate surgical procedures efficiently; cancel clinics and designate alternate clinic dates as required.
Manage new patient referral work queue by designating referrals in accordance with faculty preference guidelines. Use Epic and Book-It software to efficiently coordinate the scheduling of patient diagnostic tests and appointments. Obtain or update patient registration information and referrals as necessary.
Prepare and update records for patient appointments. Collect tests, paperwork, and other items necessary to ensure patient appointments run smoothly. Utilize Epic and Care Everywhere to locate necessary documentation.
Triage patient and provider phone calls. Answer and relay telephone calls, resolve routine inquiries and take appropriate messages. Use discretion in information provided.
Obtain outside records and radiology films and distribute films as needed.
Prepares materials for all meetings as assigned.
Compose correspondence as needed, which may contain confidential information.
Use complex functions of a variety of computer applications and software packages; prepare and compose correspondence, reports, memorandums, and other documents. Including Excel, PowerPoint, Outlook, and Word.
Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
Assist with physician curriculum vitae maintenance and updates within the Faculty Collaboration database.
Submit and track payment requests, requisitions, and invoices for payment or reimbursement.
Proofreading to revise existing documents using proper format and grammar.
Assist in or lead special projects as needed. Coordinate activities and track status/progress.
Collaboratively share group functions with other administrative assistant team members. Provide backup administrative coverage for other administrative staff vacation and sick time.
Qualification
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Required
High school diploma
5 years of experience
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management
Organization, time management, interpersonal, communication, and problem-solving skills
Preferred
Bachelor’s Degree
Health care experience
Benefits
Health, Vision, and Dental Insurance
403B Retirement Package
Flexible Spending options
Competitive Vacation and Paid Holidays
Tuition Reimbursement
Paid Parental Leave
Pet Insurance
Onsite Fitness Facility with classes
Discounted rates on select cell phone plans, local fitness facilities, and Milwaukee recreation and entertainment
Company
Medical College of Wisconsin
Medical College of Wisconsin is a school in Milwaukee.
H1B Sponsorship
Medical College of Wisconsin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (47)
2022 (84)
2021 (77)
2020 (61)
Funding
Current Stage
Late StageTotal Funding
$22.7MKey Investors
National Institutes of HealthPaula and Rodger Riney Foundation
2023-08-17Grant· Undisclosed
2022-08-25Grant· $5.9M
2022-05-06Grant· $10M
Recent News
2024-01-19
Business Journals
2023-06-19
Business Journals
2023-03-13
Company data provided by crunchbase