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SPECTRAFORCE · 3 days ago
Administrative Assistant II
Lake Forest, IL
Full-time
Onsite
Entry, Mid Level
1+ years exp
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Responsibilities
Review and process sales contracts and amendments
Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
Responsible for routing contracts for signature based on pre-determined signature authority tiers
Responsible for reviewing, summarizing and logging contract information into company’s CRM system
Save, organize and maintain accurate files, notes and data in electronic files and trackers
Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
Utilize data from the company’s CRM system to generate reports, analyze data, and track contracting statuses
Support internal auditing and monitoring efforts
Analyze contract and pricing discrepancies and correct, resolve and document findings
Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
Respond to requests for end-user pricing eligibility and contract eligibility
Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
Participate in and prepare for contracting & pricing policy meetings
Develop and continuously update departmental SOPs (Standard Operating Procedures)
Demonstrate understanding of the business structure, processes and policies
Perform closing activities as needed
Meet deadlines and update clients with status
Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices.
Perform other duties & projects as assigned
Understands and is aware of the quality consequences which may occur from the improper performance of their specific job
Qualification
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Required
Bachelor's degree in a business-related discipline
Minimum intermediate Word and Excel experience
Minimum of 1 year relevant experience in commercial sales contracting and pricing
Preferred
Two to four years’ experience directly related to contract administration, preferably within the bio-tech/ healthcare industry
Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals
Good communication & organizational skills
Customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)
Self-starter and a multi-tasker
Ability to work in a high volume, dynamic team environment
Previous CRM or database experience preferred
Previous healthcare, biotech or sales industry experience preferred
Benefits
Health benefits
Dental insurance
Vision insurance
Accident insurance
Critical illness insurance
Voluntary life insurance
Hospital indemnity insurance
Commuter benefits
401K plan with matching
Referral bonus program
Unpaid leave
Paid sick leave
Company
SPECTRAFORCE
Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA™! Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S.
1,001-5,000 employees
H1B Sponsorship
SPECTRAFORCE has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (1)
2022 (2)
2021 (5)
2020 (15)
Funding
Current Stage
Late StageCompany data provided by crunchbase
