Resilience · 2 days ago
Senior Administrative Assistant
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BiopharmaBiotechnology
Insider Connection @Resilience
Responsibilities
Work closely with the VP & Head - Technical Development to keep them informed of upcoming commitments and responsibilities, following up appropriately.
Provide daily administrative assistance, including calendar management, arranging conference calls, presentation materials, expense reports, and managing business travel arrangements.
Manage expense reporting in a timely manner.
Organize, prioritize, track, and handle a variety of key time-sensitive, confidential deliverables and ensure that necessary actions are addressed promptly.
Arrange high-level meetings, including preparing materials, A/V and catering needs.
In partnership with relevant stakeholders and other key leaders, execute planning and logistics for on-site and off-site meetings and events, meetings and gatherings including scheduling, venue identification, and on-site support at events.
Resolve ever changing priorities, action items, and conflicts.
Prepare or assist with preparation of materials for visitor meetings and site visits, including presentations and briefing documents.
Receive visitors when needed and escort to/from meeting.
Provide hospitality to all guests and help to create a welcoming environment.
Manage vendor services and purchasing for office and administrative matters. Monitor and maintain site administrative budget including creating expense reports and purchase orders, signing contracts (as delegated), approving invoices, etc.
Manage day-to-day office operations, including administration, kitchen, and supply stocking – to include snacks, printer supplies, paper, office supplies, etc., assisting with booking conference rooms, catering, office inventory, and organizing workspaces.
Assist with the onboarding process of new employees.
Assist with office layout planning, office moves and new hire seating arrangements.
Work with other administrative staff and employees to coordinate internal and external meetings, including identifying appropriate meeting room(s) and catering.
Assist with projects and general administrative duties as needed.
Qualification
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Required
Relevant experience in Administrative Support & Office Management
Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs
Strong written and verbal communication skills
Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget
Superpowers in attention to detail, organizational and planning skills, and ability to achieve results under tight deadlines
Self-starter with ability to take initiative, exercise judgment, and work independently; takes ownership and responsibility
Relationship-builder with experience supporting leaders across multiple disciplines and creating connections across a broad company network as well as interacting with individuals at all levels
Expert scheduler with Microsoft Outlook, comfortable with frequently shifting schedules (and reschedules)
Highly proficient in Microsoft Office including Word, Excel, and PowerPoint, along with experience setting up systems and databases
Efficiency expert who leverages creative problem-solving skills
Professional demeanor and a positive attitude about work and providing service – no task is too big or too small
Preferred
Bachelor’s Degree
At least 8 years of relevant experience in Executive Support and Office Management
Demonstrated skill producing and editing executive level business content such as presentations and briefing documents. Comfort with confidentiality is critical
Benefits
Equity
Annual cash bonus program
401(k) plan with a generous company match
Healthcare (including medical, dental, and vision)
Family building benefits
Life and disability insurance
Flexible time off
Paid holidays
Other paid leaves of absence
Tuition reimbursement
Support for caregiving needs
Company
Resilience
Resilience provides end-to-end biopharmaceutical manufacturing and development solutions.
H1B Sponsorship
Resilience has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (3)
2022 (6)
Funding
Current Stage
Late StageTotal Funding
$2.52BKey Investors
MubadalaMagnetic Ventures
2023-03-24Debt Financing· $410M
2023-01-10Private Equity· Undisclosed
2022-06-06Series D· $625M
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