46 applicants

Company

Original Job Post

Whole Foods Market · 2 days ago

Administrative Assistant

Emeryville, CA

Full-time

Onsite

Entry Level

1+ years exp

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Consumer GoodsFood and Beverage

H1B Sponsorship

Insider Connection @Whole Foods Market

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Responsibilities

Provides administrative support for designated leaders/teams.

Manages calendars, including internal and external appointment scheduling.

Schedules meetings and conference calls.

Coordinates vendor meetings.

Provides logistical and technical support for meeting rooms/conferences.

Processes invoices and maintains invoice tracking documentation.

Creates and processes expense reports.

Makes business travel arrangements.

Handles incoming phone calls, emails, and other correspondence.

Files and retrieves documents.

Creates and processes purchase requisitions.

Helps create and maintain the team’s SharePoint site.

Perform other job functions as directed by Team Leader

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft officeOffice equipmentData accuracyOrganizational understandingDeadline managementProblem-solvingVerbal communicationWritten communicationTeamworkProfessionalismRelationship buildingConcurCoupa

Required

High school diploma

1-2 years' relevant experience

Good working knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and SharePoint

Proficient with office equipment (copier, fax, shipping and receiving tools)

Ability to respond to requests in a reasonable time frame

Able to represent supported teams / leaders in a professional manner at all times

Demonstrates strong verbal and written communication skills

Works well as a team member, sharing responsibilities for tasks and objectives

Participates in team meetings and contributes ideas as appropriate

Builds strong internal and external working relationships

Works on assignments governed by standard policy and protocol

Resolves routine questions, referring more complex issues to higher levels

Recommends steps for resolution of unexpected or difficult questions / issues

Ensures accuracy of data and information provided to staff

Understands the WFM organizational structure, associated hierarchy, and approval levels

Understands the types and timing of various departmental deadlines and events

Must be able to lift 25 lbs

Preferred

Exposure or experience with Concur and/or Coupa

Company

Whole Foods Market

Glassdoor

3.5

Whole Foods Market is a supermarket chain owned by Amazon that exclusively sells natural and organic products. It is a sub-organization of Amazon.

Founded in 1978

Austin, Texas, USA

10,001+ employees

http://www.wholefoodsmarket.com

H1B Sponsorship

Whole Foods Market has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (17)

2022 (36)

2021 (42)

2020 (30)