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University of Minnesota · 2 days ago
Administrative Associate
Minneapolis, MN
Full-time
Onsite
Entry Level
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Responsibilities
Manage several complex faculty calendars, including prioritizing and scheduling appointments, planning meetings, and scheduling personnel interviews for assigned faculty.
Independently update faculty CVs and biosketches on a regular and ongoing basis for assigned faculty.
Obtain and process documentation for performance appraisals, promotion and tenure, and committee responsibilities, as assigned.
Coordinate travel arrangements for meetings, conferences, and speaking engagements (airline reservations, hotel reservations, and meeting registration).
Submit travel and miscellaneous expenses for reimbursement.
Manage professional and journal memberships for assigned faculty.
Onboard new faculty including ordering computers, phones, pagers, and other equipment as necessary.
Develop and oversee administrative and operational workflow for assigned programs/projects.
Manage a monthly hybrid conference.
Conduct analysis and make recommendations to improve the effectiveness of business operations to best align with overall department/division goals.
Represent the BMT/CT Program to internal and external agencies and partners.
Ability to identify and act on potential questions/problems and independently resolve these matters.
Serve as a local expert on division, department, and UMN administrative policies and procedures. Ability to explain policies and procedures to others.
Submit timely payments for clinical trial invoices and divisional vendors.
Identify vendors and negotiate business/services contract(s).
Utilize knowledge of division faculty research projects and associated timelines and deliverables to ensure time-sensitive requests are fulfilled.
Serve as the point person for the faculty in the division.
Hire, train, and supervise student employees.
Qualification
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Required
Bachelor’s degree or a combination of related education and work experience equal to four years.
Strong written and verbal communication skills.
Ability to develop and maintain positive working relationships.
Preferred
Previous work experience in an academic medicine setting, in particular supporting both clinical and academic faculty members.
Microsoft Office, Google Workspace and Zoom proficiency.
Excellent organizational skills and strong attention to detail.
Ability to work independently and in a team setting.
Strong technical and project management skills.
Responds to inquiries professionally, accurately and in a timely manner.
Experience in supporting development of manuscripts and/or presentations, including editing for grammar, citation, and refining figures and tables.
Strong problem-solving skills and reputation for taking initiative.
Company
University of Minnesota
One of the nation’s largest schools, the University of Minnesota offers baccalaureate, master’s, and doctoral degrees in virtually every field—from medicine to business, law to liberal arts, and science and engineering to architecture.
Founded in 1851
10,001+ employees
H1B Sponsorship
University of Minnesota has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (197)
2022 (218)
2021 (241)
2020 (224)
Funding
Current Stage
Late StageLeadership Team
Rolf Weberg
Executive Director
Recent News
sloan.org
2023-10-27
2023-05-31
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